Construction Project Admin & Payroll Coordinator

Jobot; Park Ridge (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

PTO (15+ days)

Vehicle allowance

Company paid holidays

Medical, dental, & vision

401K with match

Job summary

Jobot is seeking a Project Admin Coordinator for construction projects in Park Ridge, IL. The role focuses on coordinating administrative tasks, payroll for project teams (including union payroll), and document control across contracts, change orders, liens, and reports.

Successful candidates will have 5+ years in a construction admin or payroll coordination role, strong organization, and proficiency with Microsoft Office and QuickBooks, with excellent communication to liaise with contractors,

Qualifications

• Minimum 5 years of experience in a similar construction admin role.
• Experience managing payroll for project teams, including union payroll, preferred.
• Proficiency with Microsoft Office Suite and QuickBooks.
• Familiarity with construction project management and lien waivers.
• Strong organizational and multitasking skills with stakeholder liaison abilities.

Responsibilities

• Coordinate and manage project-related administrative tasks to ensure timely execution.
• Oversee payroll function for project teams, including union payroll, ensuring accuracy and compliance.
• Maintain and manage project documentation such as contracts, change orders, and lien waivers.
• Use Microsoft Office and QuickBooks to create, manage, and update schedules, budgets, and reports.
• Liaise with contractors, suppliers, and clients to ensure clear communication and smooth progress.
• Assist in preparation and submission of proposals, tenders, and bids.
• Monitor project progress and resolve issues promptly.
• Ensure adherence to health and safety regulations and company policies.

Skills

Payroll coordination

Construction admin

Microsoft Office

QuickBooks

Stakeholder liaison

Multitasking

Education

Business Administration

Construction Management

Tools

Microsoft Office Suite

QuickBooks

Job description

Jobot is seeking a Project Admin Coordinator for construction projects in Park Ridge, IL. The role focuses on coordinating administrative tasks, payroll for project teams (including union payroll), and document control across contracts, change orders, liens, and reports.

Successful candidates will have 5+ years in a construction admin or payroll coordination role, strong organization, and proficiency with Microsoft Office and QuickBooks, with excellent communication to liaise with contractors,