Construction Project Admin & Billing Coordinator

Clark Construction Group, LLC; Upper Marlboro (MD); On-site; USD 45,000 - 65,000; Full time

Job summary

Clark Construction Group, LLC in Upper Marlboro, MD is seeking a detail-oriented Payroll/Administration Assistant to support project teams on large-scale construction jobs. This full-time role focuses on payroll review, document control, purchasing, and reporting to keep project finances accurate.

Candidates should have 1–3 years of administration or accounting experience, proficiency with Microsoft Office, and the ability to work independently or with others on tight deadlines.

Qualifications

• 1–3 years of administration or accounting experience in a construction project setting is preferred.
• Bachelor's degree from an accredited institution is preferred.
• Experience with billing, document control and purchasing is a plus.
• Strong attention to detail and data accuracy are essential.
• Ability to manage multiple projects with overlapping deadlines.

Responsibilities

• Review Certified Payrolls for subcontractors.
• Assist with trade/craft payroll processing.
• Assist with monthly pay applications (Invoice to Owner, Subcontractor Payments, Waiver Tracking).
• Review Purchase Orders and Invoices.
• Create, update, and maintain reports.
• Document Control (Scanning/Uploading documents).
• Assist with minor purchasing (process invoices, cost comparisons).
• General Office Management.
• Insurance Certificate Tracking.
• Equipment Tracking.
• Job site Equipment and Inventory Control.
• Other duties as assigned.
• Answering phones.
• Maintain and order office supplies.

Skills

Administration

Billing

Document control

Purchasing

MS Excel

Education

Bachelor's degree

Tools

Microsoft Office

MS Word

Job description

Clark Construction Group, LLC in Upper Marlboro, MD is seeking a detail-oriented Payroll/Administration Assistant to support project teams on large-scale construction jobs. This full-time role focuses on payroll review, document control, purchasing, and reporting to keep project finances accurate.

Candidates should have 1–3 years of administration or accounting experience, proficiency with Microsoft Office, and the ability to work independently or with others on tight deadlines.