Construction Project Admin - Payroll & Compliance

Ohla USA; Lisle (IL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Short- and Long-Term Disability & Life

401(k) retirement plan with employer"s

Tuition Reimbursement after 1 year

PTO

Engaging work environment

Job summary

OHLA USA is seeking a Project Administrator to support the project operations team in the Greater Chicago Area. The role requires handling payroll entry for union employees, reviewing new hire documents, and supporting EEO and certified payroll reporting for Judlau and subcontractors.

You will also manage invoices, purchase orders, vendor credit apps, and assist with pay estimates and general office functions on site, ensuring accuracy and confidentiality in a dynamic construction environment.

Qualifications

• 1–2 years in an administrative role.
• Sound judgment, accuracy, timeliness and reliability are key skills.
• Professional, dependable and dedicated conduct.
• Attention to detail and follow-through are essential.
• Discretion and ability to safeguard sensitive information.
• Excellent writing, grammar and proofreading for reports, letters and emails.
• Ability to prioritize and manage multiple assignments simultaneously.
• General knowledge of Microsoft Office/Adobe.
• Industry knowledge and experience with owner web apps (Capture, E-builder, LCPtracker, B2G, C2, iCx) is a plus.

Responsibilities

• Payroll time entry, review for all union employees.
• New hire document review and entry for all union employees.
• EEO reporting of minority/female work hours.
• Certified Payroll report submission for Judlau and subcontractors.
• Invoice delivery ticket matching.
• Credit applications for vendors used on the project (if new).
• Purchase Order/Change Order creation.
• Check requests outside of typical check runs.
• Subcontractor approval submissions to Owners.
• Assist PM with pay estimates from Owners relating to subcontractors’ payments.
• Office supply ordering for Judlau field and Owner field offices.
• General office functions: water delivery tracking, mailing, FedEx, admin support to project staff.

Skills

Attention to detail

Multitasking

Writing & proofreading

Discretion & confidentiality

Microsoft Office

Adobe

Professional conduct

Tools

Capture

E-builder

LCPtracker

B2G

C2

iCx

Job description

OHLA USA is seeking a Project Administrator to support the project operations team in the Greater Chicago Area. The role requires handling payroll entry for union employees, reviewing new hire documents, and supporting EEO and certified payroll reporting for Judlau and subcontractors.

You will also manage invoices, purchase orders, vendor credit apps, and assist with pay estimates and general office functions on site, ensuring accuracy and confidentiality in a dynamic construction environment.