Project Admin Coordinator - Construction

Jobot; Park Ridge (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

PTO (15+ days)

Vehicle allowance

Company paid holidays

Medical, dental, & vision

401K with match

Job summary

Jobot is seeking a Project Admin Coordinator for construction projects in Park Ridge, IL. The role focuses on coordinating administrative tasks, payroll for project teams (including union payroll), and document control across contracts, change orders, liens, and reports.

Successful candidates will have 5+ years in a construction admin or payroll coordination role, strong organization, and proficiency with Microsoft Office and QuickBooks, with excellent communication to liaise with contractors,

Qualifications

• Minimum 5 years of experience in a similar construction admin role.
• Experience managing payroll for project teams, including union payroll, preferred.
• Proficiency with Microsoft Office Suite and QuickBooks.
• Familiarity with construction project management and lien waivers.
• Strong organizational and multitasking skills with stakeholder liaison abilities.

Responsibilities

• Coordinate and manage project-related administrative tasks to ensure timely execution.
• Oversee payroll function for project teams, including union payroll, ensuring accuracy and compliance.
• Maintain and manage project documentation such as contracts, change orders, and lien waivers.
• Use Microsoft Office and QuickBooks to create, manage, and update schedules, budgets, and reports.
• Liaise with contractors, suppliers, and clients to ensure clear communication and smooth progress.
• Assist in preparation and submission of proposals, tenders, and bids.
• Monitor project progress and resolve issues promptly.
• Ensure adherence to health and safety regulations and company policies.

Skills

Payroll coordination

Construction admin

Microsoft Office

QuickBooks

Stakeholder liaison

Multitasking

Education

Business Administration

Construction Management

Tools

Microsoft Office Suite

QuickBooks

Job description

Project Admin Coordinator - Construction

$60000 - $80000 per year | Park Ridge, IL | On-site | Permanent

Project Admin/Payroll Coordinator for a Federal and Government Contractor in the Chicago suburbs. Great Benefits, Bonus, and more!

A bit about us:

A contractor with over 30+ years in the government, federal, and public markets. We focus on work around the Midwest and are a leading contractor at what we do. We are looking to bring on a strong Project Admin/Payroll Coordinator that has experience working in construction.

We have a lot of new and repeat clients that we build strong relationships with. Providing expert level customer services for everyone we work with is crucial to our success. We enjoy getting to know the wants and needs of our partners to have an outstanding finish product we can all be proud of.

Why join us?

• Competitive base salary and overall compensation package
• PTO (15+ days)
• Vehicle allowance
• Company paid holidays
• Medical, dental, & vision
• Profit sharing or 401K with a match
• Paternity/Maternity leave
• Company events

Job Details

Job Details:

We are a looking for a Project Admin Coordinator to join our team. The successful candidate will play a pivotal role in coordinating and overseeing various administrative aspects of our construction projects, including payroll, project documentation, and liaison with stakeholders. This role demands a highly organized individual with a keen eye for detail and a deep understanding of construction project management.

Responsibilities

1. Coordinate and manage project-related administrative tasks, ensuring timely and efficient execution.
2. Oversee and manage the payroll function for project teams, including union-related payroll, ensuring accuracy and compliance with relevant regulations and agreements.
3. Maintain and manage project documentation, including contracts, change orders, lien waivers, and other related documents.
4. Utilize Microsoft Office Suite and QuickBooks to create, manage, and update project schedules, budgets, and reports.
5. Liaise with project stakeholders, including contractors, suppliers, and clients, to ensure clear communication and smooth project progression.
6. Assist in the preparation and submission of project proposals, tenders, and bids.
7. Monitor project progress, identifying and resolving any issues that may arise.
8. Ensure adherence to health and safety regulations and company policies.
9. Perform other related duties as assigned.

Qualifications

1. A minimum of 5 years of experience in a similar role within the construction industry.
2. Proven experience as a payroll coordinator, bonus if experienced in union-related payroll.
3. Proficiency in Microsoft Office Suite and QuickBooks.
4. Familiarity with construction project management and administrative procedures, including lien waivers.
5. Excellent organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
6. Exceptional communication and interpersonal skills, with the ability to liaise effectively with a range of stakeholders.
7. Strong problem-solving skills, with the ability to identify and resolve issues promptly and effectively.
8. A commitment to upholding health and safety standards.
9. A degree in Business Administration, Construction Management, or a related field is preferred.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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