Construction Project Admin: Paperwork & Billing

Nasser Holdings; Houston (TX); On-site; USD 57,308,000 - 71,635,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid holidays

Company computer and phone

Defined growth path

Job summary

Nasser Holdings, a Houston-based holding company, seeks a Construction Contract Administrator for Goldbeam Construction. You will manage contract files, certificates of insurance, permits, invoices, and closeout docs to keep projects on track in a fast-paced environment.

Responsibilities include issuing subcontracts, tracking signatures, collecting lien waivers, and coordinating owner billings. This role requires Excel proficiency, strong written communication, and the ability to work on-site in

Qualifications

• Detail oriented with ability to meet deadlines and coordinate docs.
• Strong written communication with subcontractors and municipalities.
• Solid Excel and document management skills.
• Able to work full time in office in Houston.

Responsibilities

• Maintain the contract file for every project: owner agreements, subcontracts, purchase orders, and change orders.
• Issue subcontracts and purchase orders from approved templates, and track signature status until every document is executed.
• Collect and track certificates of insurance against subcontract requirements, and chase expirations before coverage lapses on an active site.
• Collect executed lien waivers from subcontractors each pay period and file them against the correct project.
• Assemble the backup documentation needed for owner billings and pay applications.
• Prepare and send project invoices from approved figures, and follow up on outstanding receivables.
• File and track permits across City of Houston, Harris County, and surrounding municipalities, plus health department and fire marshal submissions.
• Assemble closeout packages: warranties, operations and maintenance manuals, as builts, and final lien releases.
• Maintain project records in monday.com so contract, insurance, and billing status are visible to everyone without anyone having to ask.
• Keep a running deadline calendar for insurance expirations, permit dates, and billing cycles, and flag anything approaching to the VP of Construction.
• Support the VP of Construction and the Assistant Project Manager with document requests across all active projects.

Skills

Detail oriented

Deadline management

Written communication

Excel

Document management

Background check ready

Tools

monday.com

Procore

Bluebeam

Sage

Foundation

Job description

Nasser Holdings, a Houston-based holding company, seeks a Construction Contract Administrator for Goldbeam Construction. You will manage contract files, certificates of insurance, permits, invoices, and closeout docs to keep projects on track in a fast-paced environment.

Responsibilities include issuing subcontracts, tracking signatures, collecting lien waivers, and coordinating owner billings. This role requires Excel proficiency, strong written communication, and the ability to work on-site in