Project Contracts & Administration Pro

NAI Hiffman; Oakbrook Terrace (IL); On-site; USD 60,000 - 65,000; Full time

Job summary

NAI Hiffman is seeking a construction administration professional to prepare contracts, change orders, and agreement templates, review COIs for compliance, and manage lien waivers. The role maintains project files, generates invoices, and supports monthly reporting and billing workflows while serving as backup during team absences.

The position requires 1-3 years of construction administration experience, a valid driver's license, and advanced skills in Word, PowerPoint, and Excel.

Qualifications

• 1-3 years of related experience, construction administration experience.
• Driver's License is required for this role.
• Excellent computer skills, must be advanced in Microsoft Word, PowerPoint and Excel.
• Requires a high level of commitment to customer service.
• An effective team player who also possesses the ability to work independently.

Responsibilities

• Prepare contracts, change orders, and agreement templates.
• Review certificates of insurance for compliance.
• Review partial and final lien waivers.
• Maintain complete and organized project files.
• Generate and track Project/CM fee invoices.
• Track interdepartmental billing and aged receivables.
• Prepare revenue projection reporting.
• Administer project management software platforms.
• Manage and update training manuals as directed.

Skills

Team player

Independent worker

Customer service

Driver's License

Tools

Microsoft Word

PowerPoint

Excel

Job description

NAI Hiffman is seeking a construction administration professional to prepare contracts, change orders, and agreement templates, review COIs for compliance, and manage lien waivers. The role maintains project files, generates invoices, and supports monthly reporting and billing workflows while serving as backup during team absences.

The position requires 1-3 years of construction administration experience, a valid driver's license, and advanced skills in Word, PowerPoint, and Excel.