Project Administrator: Contracts, Billing & Documentation

Big-D Construction; Saint Paul (MN); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical & Dental premiums paid

HSA with Employer Contribution

PTO & Holidays

Mental Health/Wellness Program

401k with match

Life Insurance & Disability paid for

Supplemental Benefits available

Job summary

Big-D Construction is seeking a highly organized Project Administrator to support project teams through contract administration, document management, billing coordination, and project closeout activities. The role collaborates with project managers, estimators, subcontractors, vendors and clients to keep contracts, PO's, invoices, change orders, insurance docs and project records accurate and current.

Based in our St.

Qualifications

• High school diploma or GED required.
• Experience with accounts payable/receivable preferred.
• Strong administrative and communication skills.
• Proficient with Microsoft Office and Outlook.
• Ability to manage multiple priorities and coordinate with project teams.

Responsibilities

• Contract administration with estimating/PM to create and issue contracts and purchase orders.
• Communicate with contractors, suppliers and clients regarding billings.
• Obtain and track insurance and licensing for subcontractors/vendors to mitigate risk.
• File preliminary lien and commencement notices for projects.
• Process project closeout documents (O&M manuals, etc.).
• Maintain and organize project documentation and reports.
• Assist with scheduling planning meetings for projects.
• Ensure invoices, contracts, change orders, and billings are up to date.

Skills

MSOffice

Outlook

Communication

Multitasking

Teamwork

AR/AP

Organizational skills

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Big-D Construction is seeking a highly organized Project Administrator to support project teams through contract administration, document management, billing coordination, and project closeout activities. The role collaborates with project managers, estimators, subcontractors, vendors and clients to keep contracts, PO's, invoices, change orders, insurance docs and project records accurate and current.

Based in our St.