Construction Project Admin & Documentation Specialist

Broadmoor, LLC; Metairie (LA); On-site; USD 45,000 - 60,000; Full time

Job summary

Broadmoor, LLC is seeking a Project Administrator in Metairie, LA to support project management from start-up through closeout. You will manage contracts, subcontractor paperwork, and billing, while ensuring compliance and thorough documentation in CMiC.

The role requires coordination with field personnel, vendors, owners, architects, and internal teams to maintain accurate project records and timely communications.

Responsibilities

• Support Project Managers with project administration from start-up through closeout, including contracts, documentation, compliance, and project records.
• Coordinate subcontract and vendor administration, including subcontracts, purchase orders, change orders, compliance documentation, and required project correspondence.
• Assist with certified payroll administration and compliance, including reviewing and tracking submissions and following up on missing or incomplete documentation.
• Review subcontractor and vendor billing, verify payment amounts and compliance, and assist with monthly pay requests.
• Maintain accurate project documentation and records in CMiC, including contracts, change orders, meeting documentation, photos, and project correspondence.
• Monitor subcontractor compliance and follow up on outstanding requirements, reports, and documentation.
• Support Project Managers with project closeout, including punch lists, O&M manuals, warranties, as-builts, owner training, attic stock, and outstanding costs.
• Maintain project logs, including Broadmoor-owned and rental equipment.
• Communicate and coordinate effectively with Project Managers, field personnel, subcontractors, vendors, owners, architects, and internal teams.
• Take initiative, manage multiple priorities, meet deadlines, and provide additional support to the Project Management team as needed.

Skills

Project coordination

Contract administration

Subcontractor management

Billing & payroll support

Tools

CMiC

Job description

Broadmoor, LLC is seeking a Project Administrator in Metairie, LA to support project management from start-up through closeout. You will manage contracts, subcontractor paperwork, and billing, while ensuring compliance and thorough documentation in CMiC.

The role requires coordination with field personnel, vendors, owners, architects, and internal teams to maintain accurate project records and timely communications.