Construction Project Admin & Documentation Specialist

Collabera; Lebanon (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term disability insurance

Paid parking/public transportation

Paid time off and holidays

Job summary

Collabera is seeking a Construction Project Administrative Assistant for a 6-month contract. The role supports RFIs/RFPs, submittals, subcontract processing, and project documentation while assisting with invoicing and cost tracking.

Related duties include subcontract coordination, documentation management, and safety program support. The candidate will work with project teams to ensure timely deliverables, accurate records, and adherence to contracts.

Qualifications

• Experience supporting project related teams in the construction or building maintenance industry.
• Proficient computer skills with Windows, MS Office, and email.
• Must have strong interpersonal skills to effectively communicate with internal and external clients.

Responsibilities

• Support project business activities: RFIs, RFPs, submittals, subcontract processing, project documentation.
• Complete administrative tasks to meet customer expectations and project financial commitments.
• Assist with subcontract processes and manage documentation, waivers, certificates of insurance, and invoices.

Skills

Interpersonal skills

MS Office skills

Communication

Attention to detail

Education

High School Diploma or equivalent

Associates Degree preferred

Tools

MS Project

MS Excel

PowerPoint

Job description

Collabera is seeking a Construction Project Administrative Assistant for a 6-month contract. The role supports RFIs/RFPs, submittals, subcontract processing, and project documentation while assisting with invoicing and cost tracking.

Related duties include subcontract coordination, documentation management, and safety program support. The candidate will work with project teams to ensure timely deliverables, accurate records, and adherence to contracts.