Construction Project Admin & Documentation Lead

Empire Roofing, Inc.; Deerfield Beach (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Empire Roofing, Inc. is seeking a Construction Administrative Assistant to provide comprehensive admin support to Project Managers and field teams. You will manage project documents, prepare submittals, assist with permits, and coordinate with vendors and customers.

The role emphasizes strong organization, attention to detail, and effective communication. On-site presence is required to support project operations and coordinate with site staff as needed.

Qualifications

• Minimum three years of construction industry experience.
• Experience with purchase orders (POs).
• Strong planning, organizing and multi-tasking abilities.
• Excellent attention to detail.
• Proficiency in Microsoft Word, Excel, and PowerPoint; Excel required.
• Valid driver's license.
• Willing to visit job sites as needed.
• Ability to read and follow instructions and policy documents.

Responsibilities

• Coordinate project documents, information, and materials for flow and profitability.
• Prepare submittal packages for PM review and track receipt.
• Apply for and verify permits before job start.
• Order materials using PO procedure and cost codes.
• Assist Superintendent with project mobilization and gear.
• Prepare Direct Purchase by Owner, OCIPs and MCIPs.
• Prepare change orders as directed by PM.
• Coordinate RFIs/RFPs, meeting minutes, and punch lists.
• Prepare pay requisitions and ensure approvals and invoicing.
• Support close-out package within 2 weeks of final billing.

Skills

Construction experience

Purchase Orders

MS Office

Driver's license

Scheduling & organizing

Attention to detail

Effective communication

Job description

Empire Roofing, Inc. is seeking a Construction Administrative Assistant to provide comprehensive admin support to Project Managers and field teams. You will manage project documents, prepare submittals, assist with permits, and coordinate with vendors and customers.

The role emphasizes strong organization, attention to detail, and effective communication. On-site presence is required to support project operations and coordinate with site staff as needed.