Project Administrative Assistant

KEITH Engineering Design; Florida; Hybrid; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K

Parental leave

Life Insurance

PTO

Job summary

KEITH Engineering Design is seeking a highly organized Project Administrative Assistant to support a major construction management project in Belle Glade, Florida. The role focuses on maintaining project records, tracking documents, coordinating meetings, and assisting the team with a range of administrative tasks.

The ideal candidate will have 2+ years of administrative or project coordination experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and prioritize deadlines.
• Comfortable working with electronic files, spreadsheets, and project systems.

Responsibilities

• Provide administrative support to the project management and construction management team.
• Maintain organized electronic and paper project files and records.
• Receive, organize, track, and distribute project documents and correspondence.
• Maintain logs and tracking spreadsheets for project documents, submittals, RFIs, correspondence, and other project activities.
• Assist with preparing, formatting, and distributing reports, meeting materials, correspondence, and other project documentation.
• Schedule meetings and assist with meeting agendas, sign-in sheets, minutes, and follow-up items.
• Track action items, deadlines, and project deliverables to help keep the project team on schedule.
• Coordinate the distribution and filing of drawings, specifications, reports, and other project documents.
• Assist with document uploads, file organization, naming conventions, and version tracking within project systems.
• Communicate with project team members, contractors, consultants, and other project stakeholders to collect and distribute information.
• Assist with project closeout activities, including organizing final documentation and project records.
• Support the project team with other administrative and coordination needs as they arise.

Skills

Organization

Attention to detail

Communication

Multitasking

Tools

Microsoft Office

Job description

Project Administrative Assistant

Location: Belle Glade, FL

KEITH is seeking a highly organized and detail-oriented Project Administrative Assistant to support a major construction management project in Belle Glade, Florida.

This is a great opportunity for someone who enjoys keeping projects organized, working with a team, and making sure the details are handled. The Project Administrative Assistant will provide day-to-day administrative and project support, including maintaining project records, tracking documents and correspondence, coordinating meetings, preparing reports, and assisting the project team with a variety of administrative needs.

What You'll Do:

• Provide administrative support to the project management and construction management team
• Maintain organized electronic and paper project files and records
• Receive, organize, track, and distribute project documents and correspondence
• Maintain logs and tracking spreadsheets for project documents, submittals, RFIs, correspondence, and other project activities
• Assist with preparing, formatting, and distributing reports, meeting materials, correspondence, and other project documentation
• Schedule meetings and assist with meeting agendas, sign-in sheets, minutes, and follow-up items
• Track action items, deadlines, and project deliverables to help keep the project team on schedule
• Coordinate the distribution and filing of drawings, specifications, reports, and other project documents
• Assist with document uploads, file organization, naming conventions, and version tracking within project systems
• Communicate with project team members, contractors, consultants, and other project stakeholders to collect and distribute information
• Assist with project closeout activities, including organizing final documentation and project records
• Support the project team with other administrative and coordination needs as they arise

What You'll Need:

• 2+ years of administrative, office, project coordination, or related experience
• Strong organizational skills and exceptional attention to detail
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
• Strong written and verbal communication skills
• Ability to manage multiple tasks, prioritize deadlines, and stay organized
• Comfortable working with electronic files, spreadsheets, databases, and document management systems
• Professional, dependable, and able to work effectively with a variety of people
• Construction, engineering, architecture, or project experience is a plus
• Ability to work on-site in Belle Glade, Florida

We offer competitive benefits, including:

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K - 100% Vested on Day 1 of contribution!!!
• Paid Parental leave and Life Insurance
• PTO, Holidays, and more!