Construction Project Admin & Document Specialist

The A List Staffing; Texas; On-site; USD 28,000 - 39,000; Full time

Job summary

The A List Staffing is assisting a well-established commercial construction client seeking a detail-oriented administrative professional to support multiple project managers with documentation at a Dripping Springs site.

Responsibilities include managing subcontractor contracts and change orders, tracking progress, organizing files in SharePoint, and assisting with billing workflows while maintaining Excel schedules and logs.

Qualifications

• Several years of administrative experience, ideally within construction or a project-based environment.
• Strong Excel skills and comfort learning new software systems.
• Excellent written and verbal communication skills.
• Construction industry experience is a plus but not required.
• Must be able to pass a physical and drug screen.

Responsibilities

• Provide administrative support to Project Managers and Project Directors supporting field operations
• Manage subcontractor documentation, including contracts, change orders, billings, lien releases, and approvals
• Track subcontractor progress and maintain logs, schedules, and records
• Upload, organize, and maintain project documentation using SharePoint
• Assist with subcontractor billing workflows, including scanning, coding, routing, and approvals
• Maintain and update schedules and reports in Excel

Skills

Excel

Administrative support

Communication skills

SharePoint

Detail-oriented

Tools

SharePoint

Job description

The A List Staffing is assisting a well-established commercial construction client seeking a detail-oriented administrative professional to support multiple project managers with documentation at a Dripping Springs site.

Responsibilities include managing subcontractor contracts and change orders, tracking progress, organizing files in SharePoint, and assisting with billing workflows while maintaining Excel schedules and logs.