Construction Project Admin & Coordination Specialist

Swank Enterprises, Inc; Missoula (MT); Presencial; USD 38.000 - 52.000; Jornada completa

Descripción de la vacante

Swank Enterprises, Inc. seeks an organized Administrative Assistant to support project managers with document control, filing, and communication. You will handle RFI's, submittals, and invoices, coordinate meetings, and assist with cost tracking inside a construction office.

The role requires strong software skills, attention to detail, and a team-oriented mindset to ensure project documentation is accurate and accessible.

Formación

• Prior project assistant or administrative experience preferred.
• Proficiency in MS Office and Google Suite for document creation.
• Familiarity with construction software like Procore is a plus.
• Understanding of clerical procedures and office management.

Responsabilidades

• Assist with project coordination and management tasks.
• Organize and maintain project files and documentation.
• Prepare and update spreadsheets, presentations, and documents.
• Answer calls, respond to emails, and schedule meetings.
• Upload documents to construction software programs.
• Support cost management input with the accounting team.
• Maintain a safe, courteous office environment and processes.

Conocimientos

Project coordination

Documentation management

Microsoft Office

Google Suite

Communication skills

Multitasking

Customer/service mindset

Team collaboration

Safety compliance

Task prioritization

Herramientas

Procore

Sage 300 Construction

Outlook

Excel

Word

PowerPoint

Descripción del empleo

Swank Enterprises, Inc. seeks an organized Administrative Assistant to support project managers with document control, filing, and communication. You will handle RFI's, submittals, and invoices, coordinate meetings, and assist with cost tracking inside a construction office.

The role requires strong software skills, attention to detail, and a team-oriented mindset to ensure project documentation is accurate and accessible.