Construction Project Admin - Detail-Oriented & Compliant

Hohl Industrial Services Inc.; City of Tonawanda (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Hohl Industrial Services Inc. in Tonawanda, NY, seeks a Construction Project Administrator to support the full project lifecycle, from preconstruction planning to closeout. You will help maintain project files, coordinate administrative tasks, and ensure compliance with contract requirements.

The role collaborates with internal teams, customers, subcontractors, and external partners. A detail-oriented, proactive candidate with strong organizational and communication skills will thrive in our

Qualifications

• High school diploma or equivalent.
• Minimum of two years of relevant administrative experience in a similar industry.
• Proficiency with Microsoft Word, Excel, email, and other project management systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Strong written and verbal communication.

Responsibilities

• Participate in project turnover and client kickoff meetings.
• Assist with contract processing, sales tax determinations, bonding requirements, and subcontractor insurance compliance.
• Coordinate project setup within the company's ERP system.
• Process and distribute subcontracts and purchase order requests.
• Provide ongoing administrative support to the Construction Project Team.
• Assist with project billing, including progress payment applications, time-and-materials billing, and change orders.
• Support the identification and reconciliation of accounts payable payments against cash receipts.
• Maintain accurate project documentation, contract values, and estimated costs.
• Process and distribute change documentation and coordinate subcontractor change orders.
• Assist with compliance reporting (workforce utilization, MBE/WBE/SDVOB/DBE reporting, certified payroll, OSHA cards, subcontractor insurance and bonding, safety submissions).
• Contribute to project challenge resolution planning and keep documentation current.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Email

Project management software

Job description

Hohl Industrial Services Inc. in Tonawanda, NY, seeks a Construction Project Administrator to support the full project lifecycle, from preconstruction planning to closeout. You will help maintain project files, coordinate administrative tasks, and ensure compliance with contract requirements.

The role collaborates with internal teams, customers, subcontractors, and external partners. A detail-oriented, proactive candidate with strong organizational and communication skills will thrive in our