Construction Project Admin & Coordination Specialist

Mountaineer Employment Solutions; Dunbar (WV); On-site; USD 28,000 - 34,000; Full time

Job summary

Mountaineer Employment Solutions is seeking a detail-oriented New Construction Administrative Support to aid the new construction operations of a client. You will collaborate with project management, contractors, vendors, and internal departments to ensure projects are completed on time with accurate documentation.

The role emphasizes strong administrative, organizational, and communication skills, with multi-project management and timely communications with stakeholders across Kentucky and West

Qualifications

• Strong organizational and administrative skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Professional communication with contractors, vendors, customers, and internal teams.
• Strong computer skills and ability to learn project software and systems.
• Ability to work independently and in a team.
• Willingness to learn industry terminology, products, codes.
• Experience in administrative, construction, project coordination, estimating, or contractor-support is preferred.

Responsibilities

• Prepare and organize equipment and project submittals.
• Submit plans and required documentation to appropriate Fire Marshal offices for review in Kentucky and West Virginia.
• Maintain organized records and drawings for projects in various stages, including projects being bid, pending award, awarded, and in progress.
• Communicate professionally and accurately with contractors, vendors, project personnel, and internal departments.
• Build and maintain positive working relationships with contractors and vendors through timely, accurate, and professional communication.
• Assist with preparing and maintaining project schedules, documentation, and status information.
• Obtain project schedules from contractors and coordinate anticipated dates for required technical or on-site service visits.
• Work with vendor representatives to develop knowledge of the systems, equipment, and products associated with assigned projects.
• Assist management with maintaining project status information and preparing reports.
• Coordinate the preparation and organization of project documentation, including submittals, drawings, operation and maintenance manuals, as-built drawings, end-user information, and milestone dates.
• Help manage customer and contractor expectations regarding the delivery of information, equipment, and services.
• Assist with project takeoffs, pre-bid meeting information, addenda verification, proposals, and other bidding-related documentation.
• Maintain knowledge of applicable codes, products, systems, and procedures through training and continued learning.
• Prepare completed project information for handoff to service and technical teams, including drawings, specifications, submittals, special conditions, and applicable licensing information.
• Maintain accurate electronic project files by organizing, consolidating, and scanning relevant documentation.
• Gather project information and prepare regular project status updates.
• Communicate with contractors to confirm project status, schedules, deadlines, and upcoming requirements.
• Assist with identifying and tracking potential bidding opportunities.
• Coordinate completed project information with appropriate sales and service personnel.
• Perform additional administrative and project-support duties as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Project coordination

Computer skills

Teamwork

Industry terminology

Contractor-support experience

Job description

Mountaineer Employment Solutions is seeking a detail-oriented New Construction Administrative Support to aid the new construction operations of a client. You will collaborate with project management, contractors, vendors, and internal departments to ensure projects are completed on time with accurate documentation.

The role emphasizes strong administrative, organizational, and communication skills, with multi-project management and timely communications with stakeholders across Kentucky and West