Construction Project Admin: Document Control & Submittals

Innovative Consulting & Management Services, LLC; Laurel (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance 100

Life Insurance

11 Paid Government Holidays

Generous sick and vacation leave

Job summary

Innovative Consulting & Management Services (ICMS) seeks an experienced Project Administrator (Construction - Office Engineer) to manage project documents from preconstruction through post-construction. You will handle information flow, logging submittals, RFIs, changes, and daily QA and safety reports.

Requirements include a 4-year degree and at least 4 years of document management experience, with strong MS Office skills and excellent communication.

Qualifications

• Four-year Bachelor's degree or equivalent combination of technical training and/or experience.
• A minimum of 4 years' typical document management and database experience.
• Strong Microsoft Suite skills (tracking logs, dashboards, reporting).
• High attention to detail and strong organizational skills.
• Ability to manage deadlines under pressure.
• Excellent written and verbal communication abilities.

Responsibilities

• Ensure the flow of paperwork and information is maintained throughout the project team and provide the construction daily/monthly reports to the project manager and COR.
• Log, route, and manage the suspense of all submittals, RFIs, changes, estimates, and daily QA and Safety Reports.
• Ensure all documentation received is logged in and distributed within 48 hours.
• Keep accurate and up-to-date electronic copies.
• Maintain all electronic documents on a network shared drive.
• Ensure contractor is meeting submittal deliverable requirements per the specifications and their submittal register is accurate and updated real time.

Skills

MS Office Suite

Attention to detail

Communication skills

Time/Deadline management

Documentation & reporting

Education

Bachelor's degree or equivalent

Tools

Document management systems

Job description

Innovative Consulting & Management Services (ICMS) seeks an experienced Project Administrator (Construction - Office Engineer) to manage project documents from preconstruction through post-construction. You will handle information flow, logging submittals, RFIs, changes, and daily QA and safety reports.

Requirements include a 4-year degree and at least 4 years of document management experience, with strong MS Office skills and excellent communication.