Project Coordinator

Swanson Construction Company; Pleasant Valley Township (IA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation and benefits

401K Match

Health, Dental, Vision, and Life Insurance

7 Paid Holidays plus Paid Time Off

Life Insurance

Paid Holidays

Paid Time Off

Job summary

A leading commercial construction contractor in Pleasant Valley Township is seeking a reliable Project Coordinator to support project management activities. This position involves managing project documentation, assisting with workflows, and ensuring timely communication. Ideal candidates will have 2+ years of relevant experience, strong organizational skills, and proficiency in Microsoft Office. The company values teamwork and offers competitive compensation with comprehensive benefits, including health insurance and a 401K match.

Qualifications

• 2+ years of experience in construction project coordination or a similar administrative role.
• Strong understanding of construction documentation and project processes.
• Familiarity with project management software is a plus.

Responsibilities

• Assist Project Manager with project kickoff activities and documentation.
• Coordinate timely review and approval workflows for submittals.
• Assist with project closeout by organizing required documentation.
• Coordinate submittals, RFIs, change orders, and ensure proper filing and distribution.

Skills

Construction project coordination

Organizational skills

Time management

Communication skills

Microsoft Office proficiency

Tools

Microsoft Office

PDF markup software

Project management software (Timberline, Procore)

PDF markup

Job description

Position Title: Project Coordinator

Company: Swanson Construction Co.

Employment Type: Full Time, On-Site Only

About Swanson Construction Co.

We’re a commercial construction contractor with a long-standing reputation for quality work and lasting relationships. For us, it’s not just about the projects we build — it’s about the people who help us build them. We’re proud to offer a supportive, flexible, and collaborative environment where your growth matters.

Position Overview

We’re looking for a detail-oriented and organized Project Coordinator to join our growing team. The Project Coordinator plays a vital role in supporting the Project Manager and broader project team by managing key administrative and coordination functions throughout all phases of commercial construction projects. This position ensures that project documentation, workflows, and communications are accurate, timely, and in alignment with company and project goals.

Key Responsibilities

Project Startup & Preconstruction

• Assist Project Manager with project kickoff activities, including compiling startup documentation, writing Subcontracts and Purchase Orders, and setting up project management systems.
• Coordinate permit tracking, preconstruction submittals, and project mobilization requirements.
• Create and maintain project-specific organizational systems and documentation templates.

Submittals, RFIs, and Change Orders

• Receive, review, log, and track all submittals and Requests for Information (RFIs).
• Coordinate timely review and approval workflows between subcontractors, design professionals, and the project team.
• Ensure accurate and complete documentation is filed and distributed appropriately.
• Process and track change order requests (CORs).
• Process Approved Owner Change Orders, ensuring they are accurately documented and aligned with the contract.

Closeout & Warranty Management

• Assist with project closeout by collecting and organizing required documentation such as as-built drawings, O&M manuals, warranties, and training materials.
• Coordinate punch list documentation and closeout schedules with subcontractors.

Preferred Qualifications

• 2+ years of experience in construction project coordination or a similar administrative role in the construction industry.
• Strong understanding of construction documentation, project processes, and terminology.
• Proficient with Microsoft Office and PDF markup software.
• Excellent organizational and time management skills with the ability to handle multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills and attention to detail.
• Ability to work collaboratively with internal teams, subcontractors, and clients.
• Familiarity with project management software (Timberline and/or Procore) is a plus.

What We Offer

• A family-oriented company culture that values integrity, teamwork, and respect
• Competitive compensation and benefits
• 401K Match
• Health, Dental, Vision, and Life Insurance
• 7 Paid Holidays plus Paid Time Off