Construction Project Admin & Billing Specialist

Curtis Contracting, Inc.; West Point (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

Curtis Contracting, Inc. in Virginia is seeking a Project Administrative Assistant to provide essential clerical support to project managers and field staff on highway construction projects.

You will manage project documentation, subcontract and purchase order administration, and monthly progress billings, while ensuring accuracy, compliance, and timely communications within a fast-paced team environment. Strong organizational and communication skills, plus proficiency with Word, Excel, and

Qualifications

• High school diploma or equivalent; Associates degree or administrative certification is a plus.
• 3-5+ years of accounting experience, preferably within the construction industry.
• Proficiency in Microsoft Word, Excel and Outlook.
• Strong organizational skills with attention to detail and accuracy.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal.

Responsibilities

• Documentation and Compliance: Maintain and organize project records, including tracking submittals, lien waivers, contract compliance documents, and daily production quantities.
• Invoice Management: Enter and review project-related invoices to ensure they align with budgetary guidelines.
• Subcontract and Purchase Order Administration: Create, submit, and manage subcontracts and purchase orders; track lien waivers and issue vendor payments when ready.
• Production Tracking and Project Billing: Track project quantities and generate monthly progress billings, while tracking payments.
• General Administrative Support: Data entry, file maintenance, answering phones, and other clerical tasks.

Skills

Strong organizational skills

Strong communication skills

Ability to prioritize multiple tasks

Clerical and administrative excellence

Education

High school diploma or equivalent

Associates degree or administrative certification (plus)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Curtis Contracting, Inc. in Virginia is seeking a Project Administrative Assistant to provide essential clerical support to project managers and field staff on highway construction projects.

You will manage project documentation, subcontract and purchase order administration, and monthly progress billings, while ensuring accuracy, compliance, and timely communications within a fast-paced team environment. Strong organizational and communication skills, plus proficiency with Word, Excel, and