Project Assistant

Broadway Electric Service Corporation; Lexington, Northern (KY, KY); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

401(k) & Employer 401(k) matching

Short- & Long-term disability coverage

Life insurance

Paid time off and holidays

Job summary

BESCO is seeking a detail-oriented Project Assistant to support the Project Manager(s) and project team in Lexington, KY. This office-based role focuses on maintaining project documentation, invoices, purchase orders, and other records with accuracy and timeliness.

The ideal candidate has strong organizational skills, reliability, and the ability to manage multiple tasks. Prior construction-administration experience is a plus, but not required.

Qualifications

• Experience in administrative, accounting, project support, or office environment.
• Strong organizational and detail-oriented abilities.
• Proficiency with Microsoft Office (Word, Excel) and data entry.

Responsibilities

• Provide day-to-day administrative support to Project Manager(s) and the project team.
• Prepare, organize, track, and maintain project documentation, including purchase orders, subcontracts, change orders, invoices, and other project paperwork.
• Maintain electronic project files within company systems and filing standards.
• Assist with accounts receivable invoicing and other project-related billing activities.
• Gather and organize supporting documentation for project records (timecards, invoices, reports).
• Assist with project closeout documentation and meeting minutes as needed.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Data entry

Tools

Microsoft Office

Job description

The Project Assistant provides administrative and clerical support to Project Manager(s) and the project team. This is an office-based position focused on keeping project documentation, records, invoices, purchase orders, and other administrative processes organized and up to date.

The ideal candidate is organized, detail-oriented, dependable, and comfortable managing multiple tasks and deadlines. Previous construction experience is a plus but not required. Experience in administrative, accounting, project support, or office environment is highly valued.

What We Offer

• 401(k) & Employer 401(k) matching
• Short- & Long-term disability insurance
• Life insurance
• Paid time off and holidays

What You'll Do

• Provide day-to-day administrative support to Project Manager(s) and the project team.
• Prepare, organize, track, and maintain project documentation, including purchase orders, subcontracts, change orders, invoices, and other project paperwork.
• Maintain accurate electronic project files within Contract Manager software or portal, company servers, and standardized filing systems.
• Assist with accounts receivable invoicing and other project-related billing activities.
• Gather and organize supporting documentation for Project Manager(s), including timecards, invoices, reports, and other project records.
• Assist with tracking project information and documentation to help Project Manager(s) stay organized and informed.
• Review documents for completeness and follow up on missing information as needed.
• Assist with project closeout documentation and filing.
• Participate in meetings, take notes, and distribute meeting minutes as needed.
• Answer calls from vendors, clients, and other project contacts in a professional manner.
• Assist with general office and administrative tasks that support the project team.
• Learn and follow company procedures related to project documentation, billing, purchasing, and recordkeeping.
• Perform other administrative duties and special projects as assigned.

What We're Looking For

• Previous administrative, clerical, project support, accounting, or office experience preferred.
• Prior construction experience is a bonus but not required.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks, manage deadlines, and stay organized with limited supervision.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced office environment and managing multiple priorities.
• Basic understanding of accounting principles and processes.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Comfortable working with electronic files, folders, and document management systems.
• Strong follow-through and problem-solving skills.
• Good math and data-entry skills with a high level of accuracy.
• Professional and dependable approach to working with coworkers, vendors, and clients.

What Will Make You Successful

You don't need to be a construction expert to be successful in this role. We're looking for someone who is organized, dependable, detail-oriented, and willing to learn. If you enjoy keeping paperwork and information organized, following up on details, helping a team stay on track, and being the person others can count on to get things done, this could be a great fit. Previous construction experience will help you get up to speed faster, but we're equally interested in candidates who bring strong administrative skills and a willingness to learn the construction industry.

About Us - BESCO

At BESCO, we are more than just an electrical contractor- we are a team that values Safety, Family, Teamwork, Integrity, and Respect in everything we do. Our commitment to creating a supportive, safe, and inclusive environment ensures that every team member thrives both professionally and personally. If you're looking for a company where your skills are valued, and you can contribute to a collaborative and respectful workplace, we invite you to join us in powering tomorrow and building better futures.

If you are a motivated, talented individual who is passionate about delivering exceptional services and solutions to our clients, we invite you to explore the opportunities available at BESCO. We welcome applicants from all backgrounds and experience levels.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by persons assigned to the position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. BESCO reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business.

Equal Opportunity Employer, including disabled and veterans.