Construction Project Accountant: Billing & Cost Control

Oxbow Pool & Landscape Contractors; California; On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision insurance

Life insurance AD&D provided by Oxbow

Voluntary Life up to $200,000

Two weeks paid vacation

9 paid company holidays

Job summary

Oxbow Pool and Landscape Contractors in Napa, CA is seeking a detail-oriented Project Accountant to manage billing and collections for construction and maintenance projects. The role focuses on protecting project profitability by preparing accurate billings, tracking job costs, and reporting variances to Project Management.

The position is on site at our Napa office to support close collaboration with Project Management and the Finance team.

Qualifications

• 4+ years of experience in construction accounting.
• Strong analytical skills and keen attention to detail.
• Exceptional ability to multitask, prioritize, and complete work to a high standard.
• Excellent written and verbal communication skills, including clear, concise email and the ability to present work effectively.
• Advanced proficiency in Microsoft Word, Excel, and Outlook.
• Experience with Foundation Software or similar construction accounting systems preferred.
• Experience with Textura or other construction billing/payment platforms a plus.
• Landscape, pool, or residential construction experience a plus.

Responsibilities

• Set up new customers and projects, and enter change orders.
• Prepare time-and-materials (T&M) and fixed-price billing with supporting documentation for projects.
• Obtain billing approvals and resolve discrepancies with Project Management.
• Perform collections and document projections for cash flow reporting.
• Enter job costs in Foundation Software (labor, overhead, subs, equipment, materials).
• Analyze project financial performance, identify variances, resolve over/under billings.
• Prepare monthly journal entries and assist with month-end close.
• Submit pay requests for subcontractors on pay-when-paid terms.
• Collaborate with project teams to resolve accounting issues and support delivery.
• Communicate with clients, internal teams, trades, lenders, and outside accountants.
• Maintain accurate files in SharePoint and physical locations.
• Identify and report short-term cash flow needs.

Skills

Construction accounting

Analytical skills

Multitasking

Communication

MS Office

Tools

Foundation Software

Textura

SharePoint

Job description

Oxbow Pool and Landscape Contractors in Napa, CA is seeking a detail-oriented Project Accountant to manage billing and collections for construction and maintenance projects. The role focuses on protecting project profitability by preparing accurate billings, tracking job costs, and reporting variances to Project Management.

The position is on site at our Napa office to support close collaboration with Project Management and the Finance team.