Accounting Project Accountant

Oxbowplc; Napa (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision insurance

Life insurance AD&D provided by Oxbow

Voluntary Life up to $200,000

Two weeks paid vacation

9 paid company holidays annually

Job summary

Oxbow Pool and Landscape Contractors is seeking a detail-oriented Project Accountant to manage billing and collections for our residential estate landscape and pool construction projects in Napa. This role focuses on protecting project profitability by preparing accurate billings, tracking costs, and reporting variances to Project Management.

The position is on-site at our Napa office to support close collaboration with Project Management and the Finance team, with a strong emphasis on accuracy,

Qualifications

• 4+ years of experience in construction accounting.
• Strong analytical skills and keen attention to detail.
• Excellent written and verbal communication.
• Advanced proficiency in Word, Excel, and Outlook.
• Experience with Foundation Software or similar construction accounting systems.
• Experience with Textura or other construction billing platforms a plus.

Responsibilities

• Manage billing and collections for construction and maintenance projects.
• Prepare time-and-materials and fixed-price billing with supporting docs.
• Obtain approvals and resolve discrepancies with Project Management.
• Enter and analyze job costs; track variances and report to Project Management.
• Submit pay requests for subcontractors; assist with month-end close.
• Collaborate with project teams and communicate with clients and lenders.

Skills

Construction accounting

Analytical skills

Multitasking

Written and verbal communication

Microsoft Word

Excel

Outlook

Foundation Software

Textura

Tools

Foundation Software

Textura

Job description

Oxbow Pool and Landscape Contractors (Oxbow PLC) is a fast-growing leader in residential estate landscape and pool construction throughout the greater Bay Area. Known for quality craftsmanship, thoughtful execution, and strong client relationships, we deliver complex outdoor environments that bring design, function, and beauty together. At Oxbow PLC, you’ll join a dynamic team in a supportive, inclusive workplace where employees are empowered to grow both personally and professionally. If you are looking for a rewarding role where your contributions are valued, consider building your career with us

We are seeking a detail-oriented Project Accountant to manage billing and collections for our construction and maintenance projects. This role takes an analytical approach to protecting project profitability: preparing accurate billings, tracking job costs, identifying variances, and reporting them to Project Management.

This position is based on site at our Napa office to support direct collaboration with Project Management and the Finance team.

Customers & Billing

• Set up new customers and projects, and enter change orders
• Prepare time-and-materials (T&M) and fixed-price billing, with supporting documentation, for construction and maintenance projects
• Obtain billing approvals and resolve discrepancies with Project Management
• Perform collections and document projections for cash flow reporting

Job Cost

• Enter job costs in Foundation Software, including labor, overhead, subcontractors, equipment, and materials
• Analyze project financial performance, identify variances, and resolve over/under billings
• Prepare monthly journal entries and assist with the month-end close
• Submit pay requests for subcontractors on pay-when-paid terms

Team

• Collaborate with project teams to resolve accounting issues and support project delivery
• Communicate effectively with clients, internal teams, trades, lenders, and outside accountants
• Maintain accurate, organized files in SharePoint and in physical locations
• Identify and report short-term cash flow needs

Qualifications & Skills

• 4+ years of experience in construction accounting
• Strong analytical skills and keen attention to detail
• Exceptional ability to multitask, prioritize, and complete work to a high standard
• Excellent written and verbal communication skills, including clear, concise email and the ability to present work effectively
• Advanced proficiency in Microsoft Word, Excel, and Outlook
• Experience with Foundation Software or similar construction accounting systems preferred
• Experience with Textura or other construction billing/payment platforms a plus
• Landscape, pool, or residential construction experience a plus

Working Conditions & Physical Requirements

• Office-based role using standard office equipment (computer, phone, printer, scanner, filing cabinets)
• Sit at a desk and use a computer for extended periods
• Occasionally lift and move files and office supplies up to 25 lbs.
• Bend, kneel, and reach to access files and office storage
• Frequent communication by phone, email, and in person

Benefits

• 401(k) with company match
• Medical, dental, and vision insurance
• $25,000 Life insurance AD&D provided by Oxbow
• Voluntary Life up to $200,000 without Proof of Insurability
• Two (2) weeks paid vacation
• 9 paid company holidays annually

Note: This job description is not a comprehensive list of all duties, responsibilities, or activities. Duties may change at any time with or without notice. Oxbow Pool and Landscape Contractors is an equal opportunity employer.

Equal Opportunity Employer, including disabled and veterans.