Accounting Biller

Oxbow Pool & Landscape Contractors; California; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision insurance

$25,000 Life insurance AD&D provided

Voluntary Life up to $200,000 without

9 paid company holidays annually

Job summary

Oxbow Pool and Landscape Contractors in Napa, CA is seeking a detail-oriented Biller to support construction billing and accounts receivable. You will prepare and process invoices, gather documentation, and collaborate with Project Management and Finance to ensure timely, accurate billing.

You will work on-site at our Napa office, handling T&M and fixed-price invoices, liaising with clients, and maintaining orderly billing records in SharePoint. Prior AR experience in construction is preferred.

Qualifications

• 2+ years of experience in billing, accounts receivable, or a related accounting role.
• Construction industry billing experience preferred, including AIA pay applications and lien waivers.
• Strong attention to detail and accuracy.
• Ability to multitask, prioritize, and meet deadlines.
• Clear written and verbal communication skills, including professional email correspondence.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with Foundation, Textura, or other construction accounting software a plus.
• Willingness to learn and grow within a construction accounting team.

Responsibilities

• Set up new customers and projects in the accounting system, and enter change orders.
• Prepare time-and-materials (T&M) and fixed-price invoices for construction and maintenance projects.
• Gather and organize supporting documentation for invoices, including timesheets, material receipts, and subcontractor invoices.
• Prepare progress billings, including AIA-style pay applications, when required.
• Submit invoices through customer portals and billing platforms such as Textura.
• Route invoices to Project Management for review and approval, and follow up on discrepancies.
• Track and collect lien waivers and other required billing documents.
• Maintain billing logs and track invoice status from submission through payment.
• Monitor accounts receivable aging and follow up on past-due invoices by phone and email.
• Apply customer payments and assist with documentation for cash flow reporting.
• Work with project teams to resolve billing questions and support project delivery.
• Communicate professionally with clients, internal teams, and the Finance team.
• Maintain accurate, organized billing files in SharePoint and in physical locations.
• Assist with other accounting and administrative tasks as needed.

Skills

Attention to detail

Multitasking

Communication skills

Microsoft Office

Organizational skills

Tools

Textura

Foundation

SharePoint

Job description

Oxbow Pool and Landscape Contractors (Oxbow PLC) is a fast-growing leader in residential estate landscape and pool construction throughout the greater Bay Area. Known for quality craftsmanship, thoughtful execution, and strong client relationships, we deliver complex outdoor environments that bring design, function, and beauty together. At Oxbow PLC, you’ll join a dynamic team in a supportive, inclusive workplace where employees are empowered to grow both personally and professionally. If you are looking for a rewarding role where your contributions are valued, consider building your career with us.

Position Summary

We are seeking an organized, detail-oriented Biller to prepare and process billing and support collections for our construction and maintenance projects. Working closely with Project Management and the Finance team, the Biller makes sure invoices are accurate, timely, and properly documented.

This position is based on site at our Napa office. It is a strong fit for someone with billing or AR experience who wants to grow within a construction accounting team.

Core Responsibilities

• Set up new customers and projects in the accounting system, and enter change orders
• Prepare time-and-materials (T&M) and fixed-price invoices for construction and maintenance projects
• Gather and organize supporting documentation for invoices, including timesheets, material receipts, and subcontractor invoices
• Prepare progress billings, including AIA-style pay applications, when required
• Submit invoices through customer portals and billing platforms such as Textura
• Route invoices to Project Management for review and approval, and follow up on discrepancies
• Track and collect lien waivers and other required billing documents
• Maintain billing logs and track invoice status from submission through payment
• Monitor accounts receivable aging and follow up on past-due invoices by phone and email
• Apply customer payments and assist with documentation for cash flow reporting

Team

• Work with project teams to resolve billing questions and support project delivery
• Communicate professionally with clients, internal teams, and the Finance team
• Maintain accurate, organized billing files in SharePoint and in physical locations
• Assist with other accounting and administrative tasks as needed

Qualifications & Skills

• 2+ years of experience in billing, accounts receivable, or a related accounting role
• Construction industry billing experience preferred, including AIA pay applications and lien waivers
• Strong attention to detail and accuracy
• Ability to multitask, prioritize, and meet deadlines
• Clear written and verbal communication skills, including professional email correspondence
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience with Foundation, Textura, or other construction accounting software a plus
• Willingness to learn and grow within a construction accounting team

Working Conditions & Physical Requirements

• Office-based role using standard office equipment (computer, phone, printer, scanner, filing cabinets)
• Sit at a desk and use a computer for extended periods
• Occasionally lift and move files and office supplies up to 25 lbs.
• Bend, kneel, and reach to access files and office storage
• Frequent communication by phone, email, and in person

Benefits

• 401(k) with company match
• Medical, dental, and vision insurance
• $25,000 Life insurance AD&D provided by Oxbow
• Voluntary Life up to $200,000 without Proof of Insurability
• 9 paid company holidays annually

Note: This job description is not a comprehensive list of all duties, responsibilities, or activities. Duties may change at any time with or without notice. Oxbow Pool and Landscape Contractors is an equal opportunity employer.

Equal Opportunity Employer, including disabled and veterans.