Construction Billing Specialist

Oxbow Pool & Landscape Contractors; California; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision insurance

$25,000 Life insurance AD&D provided

Voluntary Life up to $200,000 without

9 paid company holidays annually

Job summary

Oxbow Pool and Landscape Contractors in Napa, CA is seeking a detail-oriented Biller to support construction billing and accounts receivable. You will prepare and process invoices, gather documentation, and collaborate with Project Management and Finance to ensure timely, accurate billing.

You will work on-site at our Napa office, handling T&M and fixed-price invoices, liaising with clients, and maintaining orderly billing records in SharePoint. Prior AR experience in construction is preferred.

Qualifications

• 2+ years of experience in billing, accounts receivable, or a related accounting role.
• Construction industry billing experience preferred, including AIA pay applications and lien waivers.
• Strong attention to detail and accuracy.
• Ability to multitask, prioritize, and meet deadlines.
• Clear written and verbal communication skills, including professional email correspondence.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with Foundation, Textura, or other construction accounting software a plus.
• Willingness to learn and grow within a construction accounting team.

Responsibilities

• Set up new customers and projects in the accounting system, and enter change orders.
• Prepare time-and-materials (T&M) and fixed-price invoices for construction and maintenance projects.
• Gather and organize supporting documentation for invoices, including timesheets, material receipts, and subcontractor invoices.
• Prepare progress billings, including AIA-style pay applications, when required.
• Submit invoices through customer portals and billing platforms such as Textura.
• Route invoices to Project Management for review and approval, and follow up on discrepancies.
• Track and collect lien waivers and other required billing documents.
• Maintain billing logs and track invoice status from submission through payment.
• Monitor accounts receivable aging and follow up on past-due invoices by phone and email.
• Apply customer payments and assist with documentation for cash flow reporting.
• Work with project teams to resolve billing questions and support project delivery.
• Communicate professionally with clients, internal teams, and the Finance team.
• Maintain accurate, organized billing files in SharePoint and in physical locations.
• Assist with other accounting and administrative tasks as needed.

Skills

Attention to detail

Multitasking

Communication skills

Microsoft Office

Organizational skills

Tools

Textura

Foundation

SharePoint

Job description

Oxbow Pool and Landscape Contractors in Napa, CA is seeking a detail-oriented Biller to support construction billing and accounts receivable. You will prepare and process invoices, gather documentation, and collaborate with Project Management and Finance to ensure timely, accurate billing.

You will work on-site at our Napa office, handling T&M and fixed-price invoices, liaising with clients, and maintaining orderly billing records in SharePoint. Prior AR experience in construction is preferred.