Construction Billing Specialist | AR & Invoicing

Oxbow Pool and Landscape Contractors; Napa (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision insurance

Life insurance AD&D provided by Oxbow

Voluntary Life up to $200,000

Two weeks paid vacation

9 paid company holidays

Job summary

Oxbow Pool and Landscape Contractors in Napa, CA is seeking an organized Biller to prepare and process billing, support collections, and ensure invoices are accurate and timely. You will collaborate with Project Management and Finance on AR tasks on-site at the Napa office.

The successful candidate has 2+ years in billing or AR, preferred construction industry experience with AIA pay applications and lien waivers, and strong Microsoft Office skills.

Qualifications

• 2+ years of experience in billing, accounts receivable, or a related accounting role.
• Construction industry billing experience preferred, including AIA pay applications and lien waivers.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with Foundation, Textura, or other construction accounting software is a plus.

Responsibilities

• Set up new customers and projects in the accounting system, and enter change orders.
• Prepare time-and-materials (T&M) and fixed-price invoices for construction and maintenance projects.
• Gather and organize supporting documentation for invoices, including timesheets, material receipts, and subcontractor invoices.
• Prepare progress billings, including AIA-style pay applications, when required.
• Submit invoices through customer portals and billing platforms such as Textura.
• Route invoices to Project Management for review and approval, and follow up on discrepancies.
• Track and collect lien waivers and other required billing documents.
• Maintain billing logs and track invoice status from submission through payment.
• Monitor accounts receivable aging and follow up on past-due invoices by phone and email.

Skills

Billing & AR

Attention to detail

Multitasking

Communication

Tools

Textura

Foundation

Job description

Oxbow Pool and Landscape Contractors in Napa, CA is seeking an organized Biller to prepare and process billing, support collections, and ensure invoices are accurate and timely. You will collaborate with Project Management and Finance on AR tasks on-site at the Napa office.

The successful candidate has 2+ years in billing or AR, preferred construction industry experience with AIA pay applications and lien waivers, and strong Microsoft Office skills.