Construction Billing Specialist - AR & Invoicing

Oxbowplc; Napa (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision insurance

Life Insurance AD&D

Voluntary Life up to $200,000

9 paid company holidays annually

Job summary

Oxbow Pool and Landscape Contractors in Napa, CA is seeking an organized Biller to prepare and process billing and support collections for construction and maintenance projects. The role collaborates with Project Management and Finance to ensure invoices are accurate and timely.

This on-site position suits someone with billing or AR experience who wants to grow within a construction accounting team. The team emphasizes quality, client relationships, and professional communication.

Qualifications

• 2+ years of experience in billing, accounts receivable, or a related accounting role.
• Construction industry billing experience preferred, including AIA pay applications and lien waivers
• Strong attention to detail and accuracy
• Ability to multitask, prioritize, and meet deadlines
• Clear written and verbal communication skills, including professional email correspondence
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience with Foundation, Textura, or other construction accounting software a plus
• Willingness to learn and grow within a construction accounting team

Responsibilities

• Set up new customers and projects in the accounting system, and enter change orders
• Prepare time-and-materials (T&M) and fixed-price invoices for construction and maintenance projects
• Gather and organize supporting documentation for invoices, including timesheets, material receipts, and subcontractor invoices
• Prepare progress billings, including AIA-style pay applications, when required
• Submit invoices through customer portals and billing platforms such as Textura
• Route invoices to Project Management for review and approval, and follow up on discrepancies
• Track and collect lien waivers and other required billing documents
• Maintain billing logs and track invoice status from submission through payment
• Monitor accounts receivable aging and follow up on past-due invoices by phone and email
• Apply customer payments and assist with documentation for cash flow reporting

Skills

Billing & AR

Attention to detail

Multitasking

Communication

Microsoft Office

Tools

Microsoft Word

Excel

Outlook

Foundation

Textura

Job description

Oxbow Pool and Landscape Contractors in Napa, CA is seeking an organized Biller to prepare and process billing and support collections for construction and maintenance projects. The role collaborates with Project Management and Finance to ensure invoices are accurate and timely.

This on-site position suits someone with billing or AR experience who wants to grow within a construction accounting team. The team emphasizes quality, client relationships, and professional communication.