Construction Procurement Coordinator - RFQ/RFP Lead

Pernix Group, Inc; Lombard (IL); Hybrid; USD 48,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

17 PTO days

Short and Long-Term Disability

Life Insurance

401k matching

Job summary

Pernix International is seeking a Procurement Coordinator to manage RFQ/RFP processes and support corporate buyers. The role emphasizes vendor research, price/value optimization, and adherence to ethical procurement.

You will work 8–5, with Fridays from home after 60 days, handle bid packaging, PO generation in ViewPoint, and daily procurement meetings. Requires 1–3 years of admin/assistant experience, preferably in construction, and strong Excel skills.

Qualifications

• Minimum two-year degree in related field (Business Administration preferred).
• 1–3 years of admin/assistance experience, preferably in construction.
• Good understanding of procurement techniques/requirements.
• Ability to learn and follow Procurement/Logistics policies and procedures.
• Strong verbal and written communication skills.
• Well organized, detail-oriented and highly motivated.
• Proficient in Microsoft Office Suite, especially Excel.
• Impeccable customer service skills; treat everyone as a customer.
• Ability to evaluate information and suggest process improvements.

Responsibilities

• Prepare RFQs/ITBs bid packages based on commodity assignment.
• Obtain solicitations/bids from sources of supply.
• Follow-up on all RFQ packets to ensure bids are received on time.
• Maintain communication with all stakeholders on buyout packages.
• Receive and review bid packages with buyers to ensure bids are complete.
• Generate Purchase Orders in ViewPoint and log into reports after decisions by buyers.
• Assist buyers in sending award Purchase Orders to vendors and obtain acknowledgments.
• Attend dailyProcurement/Logistics meetings and other meetings as requested.
• Perform daily QC checks on purchase orders and reports as needed.
• Other duties as assigned.

Skills

Admin/Assistant experience

Vendor research

Communication skills

Independent work

Education

Two-year degree in related field

Tools

ViewPoint

Microsoft Office

Excel

Job description

Pernix International is seeking a Procurement Coordinator to manage RFQ/RFP processes and support corporate buyers. The role emphasizes vendor research, price/value optimization, and adherence to ethical procurement.

You will work 8–5, with Fridays from home after 60 days, handle bid packaging, PO generation in ViewPoint, and daily procurement meetings. Requires 1–3 years of admin/assistant experience, preferably in construction, and strong Excel skills.