Procurement Coordinator

Pernix Group, Inc; Lombard (IL); Hybrid; USD 48,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

17 PTO days

Short and Long-Term Disability

Life Insurance

401k matching

Job summary

Pernix International is seeking a Procurement Coordinator to manage RFQ/RFP processes and support corporate buyers. The role emphasizes vendor research, price/value optimization, and adherence to ethical procurement.

You will work 8–5, with Fridays from home after 60 days, handle bid packaging, PO generation in ViewPoint, and daily procurement meetings. Requires 1–3 years of admin/assistant experience, preferably in construction, and strong Excel skills.

Qualifications

• Minimum two-year degree in related field (Business Administration preferred).
• 1–3 years of admin/assistance experience, preferably in construction.
• Good understanding of procurement techniques/requirements.
• Ability to learn and follow Procurement/Logistics policies and procedures.
• Strong verbal and written communication skills.
• Well organized, detail-oriented and highly motivated.
• Proficient in Microsoft Office Suite, especially Excel.
• Impeccable customer service skills; treat everyone as a customer.
• Ability to evaluate information and suggest process improvements.

Responsibilities

• Prepare RFQs/ITBs bid packages based on commodity assignment.
• Obtain solicitations/bids from sources of supply.
• Follow-up on all RFQ packets to ensure bids are received on time.
• Maintain communication with all stakeholders on buyout packages.
• Receive and review bid packages with buyers to ensure bids are complete.
• Generate Purchase Orders in ViewPoint and log into reports after decisions by buyers.
• Assist buyers in sending award Purchase Orders to vendors and obtain acknowledgments.
• Attend dailyProcurement/Logistics meetings and other meetings as requested.
• Perform daily QC checks on purchase orders and reports as needed.
• Other duties as assigned.

Skills

Admin/Assistant experience

Vendor research

Communication skills

Independent work

Education

Two-year degree in related field

Tools

ViewPoint

Microsoft Office

Excel

Job description

About Pernix International

Pernix International is a dynamic and growing global construction company, delivering highly specialized projects with integrity and exceptional quality.

PROCUREMENT COORDINATOR

Our Procurement Coordinator will be responsible for the initial onset of our RFQ/RFP process and support of our corporate buyers. Candidates must have a minimum of 1-3 years of solid assistant experience. Experience in construction is a plus. Candidates must have the ability to research/source vendors that ensure quality, price, delivery and service at a price that maximizes company budgets while maintaining the highest code of ethics and conduct. Work hours are 8-5 pm (or agreed upon time w/Manager) - work from home on Fridays after 60 days.

Essential Duties and Responsibilities

• Prepare Request for Quotations/Invitations to Bid (RFQs/ITBs) bid packages based on commodity assignment.
• Obtain solicitations/bids from sources of supply.
• Follow-up on all RFQ packets and/or all bidders to ensure bids are received in a timely fashion (per required timeline) in support of buyers
• Maintain constant communication with all stakeholders on buyout packages.
• Receive and review bid packages with buyers to ensure bids are complete.
• Generate purchase orders in Purchase Order system (ViewPoint) and log Purchase Orders into Material Tracking Report once decisions are made by buyers.
• Assist buyers in sending award/release Purchase Orders to Vendor(s); follow up with awardee to ensure Order Acknowledgement is sent.
• Attend daily Procurement/Logistics meetings and other meetings (as requested).
• Perform daily quality control (QC) checks on purchase orders and/or reports for other team members (as needed).
• Other duties as assigned.

Experience, Education and Skills

• Minimum two-year Degree in related field is a must (Business Administration preferred). Prior experience will be considered.
• Must have a minimum of 1-3 years of solid admin/assistance experience, preferably in the construction industry. However, we are willing to take on the right recent college graduate majoring in supply chain management or seasoned admin assistant.
• Must have a good understanding of procurement techniques/requirements.
• Must have the ability to learn and follow Procurement/Logistics policies and procedures.
• Must have strong communication skills, both verbal and written.
• Must be well organized, detail-oriented and highly motivated.
• Must be able to work independently with minimum supervision.
• Must be proficient in Microsoft Office Suite, especially Excel.
• Must have impeccable customer service skills. In our area of the business, we treat everyone as a customer.
• Must be able to evaluate and use relevant information along with individual judgment to suggest ways to improve work processes (Process Improvement).

Key Requirements

• U.S. Citizenship is REQUIRED.
• Must be able to secure and maintain a security clearance at the required level
• Must be a team player and look at challenges as opportunities for new knowledge and growth

We offer an excellent benefits package, including Medical, Dental and Vision Insurance, Short and Long-Term Disability, Life Insurance, 17 PTO days as well as matching 401k.