Procurement Coordinator

Benchmark Search; Haslet (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Benchmark Search is seeking a Procurement Specialist in Texas to own the purchasing process from request through delivery. You will manage POs, quote comparisons, and vendor communications while supporting project teams and field operations.

The role requires strong Excel skills, multitasking ability, and attention to budget tracking and spending across active projects. Collaboration with accounting and field staff is essential for timely payments and records.

Qualifications

• Experience in purchasing, procurement, project coordination, administrative support, or operations.
• Experience tracking budgets, costs, invoices, or purchase orders.
• Strong Excel skills, including lookups, filters, and pivot tables.
• Able to manage multiple requests and deadlines at the same time.
• Strong communication and follow-up skills.

Responsibilities

• Process purchase requests and create purchase orders.
• Request and compare vendor quotes based on cost, quality, timing, and reliability.
• Track orders, delivery dates, and backorders.
• Communicate delays and purchasing updates to project teams.
• Coordinate deliveries with field teams, warehouse personnel, and job sites.
• Track project spending and update budgets as costs are committed.
• Match vendor invoices to purchase orders and receiving records.
• Research pricing differences, billing issues, and incomplete deliveries.
• Maintain vendor records, documentation, and account information.
• Support vendor setup, account applications, and onboarding.
• Assist accounting with purchasing and payment documentation.
• Track equipment, warranties, tools, and service agreements.

Skills

Procurement

Purchasing

Project coordination

Administrative support

Operations

Budget tracking

Excel

Multitasking

Communication

Vendor management

Tools

Excel

Job description

Our client is seeking a Procurement Specialist to support purchasing, project teams, and day-to-day operations. This is a full-time role with ownership of the purchasing process from initial request through delivery and invoice reconciliation.

Key Responsibilities

• Process purchase requests and create purchase orders
• Request and compare vendor quotes based on cost, quality, timing, and reliability
• Track orders, delivery dates, and backorders
• Communicate delays and purchasing updates to project teams
• Coordinate deliveries with field teams, warehouse personnel, and job sites
• Track project spending and update budgets as costs are committed
• Match vendor invoices to purchase orders and receiving records
• Research pricing differences, billing issues, and incomplete deliveries
• Maintain vendor records, documentation, and account information
• Support vendor setup, account applications, and onboarding
• Assist accounting with purchasing and payment documentation
• Track equipment, warranties, tools, and service agreements

Qualifications

• Experience in purchasing, procurement, project coordination, administrative support, or operations
• Experience tracking budgets, costs, invoices, or purchase orders
• Strong Excel skills, including lookups, filters, and pivot tables
• Able to manage multiple requests and deadlines at the same time
• Strong communication and follow-up skills