Construction Payroll Specialist & HR Assistant (Multi-State)

Express Employment Professionals - Cincinnati East; Oregon (WI); On-site; USD 41,000 - 45,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking a Payroll Specialist/HR Assistant to manage full-cycle payroll for field and office staff across Oregon, Washington, and California using Acumatica. This role supports certified payroll and prevailing wage compliance and handles HR administration in a fast-paced environment.

The ideal candidate is highly detail-oriented, tech-savvy, and comfortable meeting tight weekly deadlines.

Qualifications

• 2+ years of full-cycle payroll processing required.
• Experience with certified payroll and prevailing wage strongly preferred.
• Construction industry experience preferred.
• Knowledge of Davis-Bacon or state prevailing wage programs is a plus.
• Experience with weekly payroll deadlines and strict reporting.

Responsibilities

• Process weekly, monthly, and off-cycle payroll in Acumatica for field and office staff.
• Calculate multi-state wage and hour data for OR, WA, and CA.
• Import and audit timekeeping data from Trabea, verifying job codes and hours before payroll is finalized.
• Prepare weekly certified payroll reports for public works projects, including WH-347 forms.
• Submit certified payroll through LCPtracker and other owner-designated reporting portals.
• Enter certified payroll information into Washington State L&I, California DIR, and Oregon BOLI systems as required.
• Apply prevailing wage rate determinations according to project, classification, and county.
• Reconcile payroll to the general ledger and job costing in Acumatica.
• Research and resolve discrepancies in labor cost postings.
• Prepare and support multi-state payroll tax filings and deposits, including federal requirements.
• Maintain organized payroll documentation and assist with payroll tax and prevailing wage audits.
• Maintain employee records and payroll master data.
• Process new hires, terminations, wage changes, classification changes, garnishments, deductions, and benefit elections.
• Collect and track certified payroll and compliance documentation from lower-tier subcontractors.
• Support employee onboarding, I-9 verification, benefits enrollment, and employment verifications.
• Respond to employee questions regarding payroll and benefits.
• Maintain confidentiality of employee, payroll, and compensation information.
• Perform additional payroll, compliance, and HR duties as assigned by the HR and Payroll Manager.

Skills

Full-cycle payroll

Multi-state payroll

Certified payroll

Prevailing wage

Attention to detail

ERP system experience

Microsoft Excel

Tools

Acumatica

LCPtracker

California DIR eCPR

Job description

Express Employment Professionals - Cincinnati East is seeking a Payroll Specialist/HR Assistant to manage full-cycle payroll for field and office staff across Oregon, Washington, and California using Acumatica. This role supports certified payroll and prevailing wage compliance and handles HR administration in a fast-paced environment.

The ideal candidate is highly detail-oriented, tech-savvy, and comfortable meeting tight weekly deadlines.