Payroll Specialist (Onsite) – Phoenix, AZ

Verde Clean; Phoenix (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

EmergencyMD in Phoenix, AZ is seeking a detail-oriented Payroll Specialist to join our onsite team. You will manage payroll for roughly 450 employees across multiple states with a strong emphasis on California compliance.

This role requires thorough knowledge of CA wage and hour laws, federal and state regulations, and proficiency with ADP Workforce Now. Excellent Excel skills and data reconciliation are essential to ensure accurate, on-time payroll.

Qualifications

• 2–5 years of payroll processing experience for multi-state employers.
• Strong knowledge of California wage and hour laws.
• Experience processing payroll for 300+ employees.
• Proficiency with ADP Workforce Now.
• Strong Excel skills including pivot tables, VLOOKUP, and data reconciliation.
• High accuracy and ability to meet strict payroll deadlines.
• Discretion with confidential information.

Responsibilities

• Process accurate and timely bi-weekly payroll for approximately 450 employees across multiple states (exempt and non-exempt).
• Ensure compliance with federal, state, and local payroll regulations, with particular expertise in California wage and hour laws (overtime, meal & rest premiums, split shift pay, reporting time pay, final pay requirements, etc.).
• Review and reconcile timekeeping data, ensuring accuracy before each payroll run.
• Process off-cycle payroll runs, manual checks, and termination pay in accordance with applicable state deadlines.
• Administer garnishments, levies, child support orders, and other payroll deductions accurately and on time.
• Maintain up-to-date knowledge of California Labor Code requirements including PAGA exposure, itemized wage statement requirements (CA Labor Code 226), and pay stub accuracy.
• Manage payroll tax filings and registrations across multiple states.
• Ensure compliance with CA pay frequency rules, final pay laws, PTO payout requirements, and sick leave accruals.
• Support multi-state new hire reporting and unemployment insurance filings.
• Maintain accurate payroll records, employee pay data, and payroll history in HRIS/payroll system.
• Respond to employee payroll inquiries in a timely and professional manner.
• Coordinate year-end payroll processes including W-2 preparation and distribution.
• Support internal and external payroll audits, General Liability Insurance audits, and Workers Compensation Insurance audits.
• Maintain and optimize payroll system configurations to align with company policies and compliance requirements.
• Identify and recommend improvements to payroll processes and internal controls; collaborate with HR, Finance, and Operations.

Skills

Payroll processing

Multi-state payroll

California wage and hour laws

Excel data reconciliation

Data accuracy

Education

Associate's or Bachelor's degree in Accounting/Business

Tools

ADP Workforce Now

Job description

We are seeking a detail-oriented and experienced Payroll Specialist to join our team in Phoenix, AZ. This is a fully onsite role responsible for processing payroll for approximately 450 employees across multiple states, with a strong emphasis on California payroll compliance. The ideal candidate is highly organized, deadline-driven, and well-versed in complex multi-state payroll regulations, particularly California wage and hour laws.

Key Responsibilities

Payroll Processing

• Process accurate and timely bi-weekly payroll for approximately 450 employees across multiple states (exempt and non-exempt)
• Ensure compliance with federal, state, and local payroll regulations, with particular expertise in California wage and hour laws (overtime, meal & rest premiums, split shift pay, reporting time pay, final pay requirements, etc.)
• Review and reconcile timekeeping data, ensuring accuracy before each payroll run
• Process off-cycle payroll runs, manual checks, and termination pay in accordance with applicable state deadlines
• Administer garnishments, levies, child support orders, and other payroll deductions accurately and on time

California & Multi-State Compliance

• Maintain up-to-date knowledge of California Labor Code requirements including PAGA exposure, itemized wage statement requirements (CA Labor Code 226), and pay stub accuracy
• Manage payroll tax filings and registrations across multiple states
• Ensure compliance with CA pay frequency rules, final pay laws, PTO payout requirements, and sick leave accruals
• Support multi-state new hire reporting and unemployment insurance filings

Payroll Administration & Recordkeeping

• Maintain accurate payroll records, employee pay data, and payroll history in HRIS/payroll system
• Respond to employee payroll inquiries in a timely and professional manner
• Coordinate year-end payroll processes including W-2 preparation and distribution
• Support internal and external payroll audits, General Liability Insurance audits, and Workers Compensation Insurance audits

Systems & Process Improvement

• Maintain and optimize payroll system configurations to align with company policies and compliance requirements
• Identify and recommend improvements to payroll processes and internal controlsCollaborate with HR, Finance, and Operations to ensure accurate employee data and seamless payroll processing

Qualifications

Required

• 2–5 years of payroll processing experience, including multi-state payroll
• Strong, working knowledge of California payroll laws and regulations (overtime rules, final pay, wage statements, meal/rest premiums, etc.)
• Experience processing payroll for 300+ employees
• Proficiency with a ADP-Workforce Now
• Strong Excel skills including pivot tables, VLOOKUP, and data reconciliation
• High degree of accuracy, attention to detail, and ability to meet strict payroll deadlines
• Ability to handle sensitive and confidential employee information with discretion

Preferred

• Associate's or Bachelor's degree in Accounting, Business, Finance, or related field
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Experience in industries with hourly/non-exempt workforces (facilities services, janitorial, construction, hospitality, or similar)

Core Competencies

• Highly organized with strong time management skills and ability to manage multiple deadlines simultaneously
• Analytical mindset with a sharp eye for discrepancies and data accuracy
• Self-starter who takes ownership of the payroll function with minimal supervision
• Strong communicator - able to explain payroll concepts clearly to employees and cross-functional partners
• Collaborative team player with a service-oriented approach
• Integrity and professionalism in handling sensitive compensation data

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.