Payroll Specialist (Multi-State)

Integra Testing Services; Seattle (WA); On-site; USD 90,000 - 120,000; Full time

Job summary

Integra Testing Services is seeking an experienced payroll professional to manage weekly payroll with precision, ensuring accurate hours, wages, overtime, and deductions. You will audit timekeeping, enforce compliance with federal, state, and local regulations, and administer benefits deductions.

Role requires 5+ years of payroll processing, including multi-state and both union and non-union payroll, with strong confidentiality and collaboration with HR and accounting for system integration.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 5+ years of payroll processing experience.
• Experience with multi-state payroll, including California (Required).
• Experience with both Union and Non-Union payroll (Required).

Responsibilities

• Process weekly payroll for all employees with accuracy in hours, wages, overtime, bonuses, and deductions.
• Verify and audit timekeeping systems for correct work hours tracking.
• Ensure payroll complies with federal, state, and local laws including taxes and wage regulations.
• Administer employee benefits deductions such as healthcare and retirement plans.
• Track and manage garnishments, levies, and other deductions.
• Address payroll questions regarding pay discrepancies, deposits, and tax withholding.
• Collaborate with HR and accounting to ensure data integration between systems.

Skills

Payroll processing

Multi-state payroll

Certified payroll

Union payroll

Attention to detail

Analytical skills

Communication

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

MS Office 365

Payroll software

Job description

About the Job

You will be responsible for managing and processing the company’s payroll accurately and efficiently & must have extensive experience with certified payroll. This role ensures that all employees are paid correctly, on time, and in compliance with relevant regulations. You will also handle related reportingand deductions, while maintaining confidentiality of employee records.

What You Will Be Doing

• Process weekly payroll for all employees, ensuring accuracy in hours, wages, overtime, bonuses, and deductions.
• Verify and audit timekeeping systems to ensure correct tracking of work hours.
• Ensure payroll is compliant with federal, state, and local laws, including taxes, deductions, and wage regulations.
• Administer employee benefits deductions, including healthcare, retirement plans, and other withholdings.
• Track and manage garnishments, levies, and other deductions as required.
• Address and resolve employee questions or concerns regarding payroll, including pay discrepancies, direct deposits, and tax withholding.
• Collaborate with HR and accounting departments to ensure smooth data integration between systems.

What We Are Looking for

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of payroll processing experience.
• Experience with multi-state payroll, including California (Required).
• Experience with both Union and Non-Union payroll (Required).

What You Will Need for Success

• Certified Payroll Experience
• Experience with multi-state payroll processing and prevailing wage.
• Familiarity with accounting software and financial reporting.
• Excellent attention to detail and ability to handle sensitive information with confidentiality.
• Strong analytical, organizational, and communication skills.
• Proficiency in MS Office 365 and project management.