Payroll Specialist/HR Assistant

Express Employment Professionals - Cincinnati East; Oregon (WI); On-site; USD 41,000 - 45,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking a Payroll Specialist/HR Assistant to manage full-cycle payroll for field and office staff across Oregon, Washington, and California using Acumatica. This role supports certified payroll and prevailing wage compliance and handles HR administration in a fast-paced environment.

The ideal candidate is highly detail-oriented, tech-savvy, and comfortable meeting tight weekly deadlines.

Qualifications

• 2+ years of full-cycle payroll processing required.
• Experience with certified payroll and prevailing wage strongly preferred.
• Construction industry experience preferred.
• Knowledge of Davis-Bacon or state prevailing wage programs is a plus.
• Experience with weekly payroll deadlines and strict reporting.

Responsibilities

• Process weekly, monthly, and off-cycle payroll in Acumatica for field and office staff.
• Calculate multi-state wage and hour data for OR, WA, and CA.
• Import and audit timekeeping data from Trabea, verifying job codes and hours before payroll is finalized.
• Prepare weekly certified payroll reports for public works projects, including WH-347 forms.
• Submit certified payroll through LCPtracker and other owner-designated reporting portals.
• Enter certified payroll information into Washington State L&I, California DIR, and Oregon BOLI systems as required.
• Apply prevailing wage rate determinations according to project, classification, and county.
• Reconcile payroll to the general ledger and job costing in Acumatica.
• Research and resolve discrepancies in labor cost postings.
• Prepare and support multi-state payroll tax filings and deposits, including federal requirements.
• Maintain organized payroll documentation and assist with payroll tax and prevailing wage audits.
• Maintain employee records and payroll master data.
• Process new hires, terminations, wage changes, classification changes, garnishments, deductions, and benefit elections.
• Collect and track certified payroll and compliance documentation from lower-tier subcontractors.
• Support employee onboarding, I-9 verification, benefits enrollment, and employment verifications.
• Respond to employee questions regarding payroll and benefits.
• Maintain confidentiality of employee, payroll, and compensation information.
• Perform additional payroll, compliance, and HR duties as assigned by the HR and Payroll Manager.

Skills

Full-cycle payroll

Multi-state payroll

Certified payroll

Prevailing wage

Attention to detail

ERP system experience

Microsoft Excel

Tools

Acumatica

LCPtracker

California DIR eCPR

Job description

Payroll Specialist/HR Assistant - $31.25/hr

Location: Clackamas County, OR
Pay: $31.25/hr
Schedule: Monday-Friday, 7:30 AM-4:30 PM

We are seeking an experienced Payroll Specialist/HR Assistant to join a growing specialty construction subcontractor. This position will manage full-cycle payroll for field and office employees across Oregon, Washington, and California while supporting certified payroll, prevailing wage compliance, and general HR administration.

Job Description

The Payroll Specialist/HR Assistant will be responsible for weekly, monthly, and off-cycle payroll processing using Acumatica. A significant portion of the company's work involves publicly funded construction projects, making certified payroll and prevailing wage knowledge an important part of this position.

The ideal candidate is highly detail-oriented, tech savvy, comfortable working within strict weekly deadlines, and experienced in a fast-paced payroll environment. Construction payroll experience and familiarity with prevailing wage requirements are strongly preferred.

Responsibilities

• Process weekly, monthly, and off-cycle payroll in Acumatica for field and office employees.


• Perform multi-state wage and hour calculations for employees in Oregon, Washington, and California.


• Import and audit timekeeping data from Trabea, verifying job codes, work classifications, and daily hours before payroll is finalized.


• Prepare weekly certified payroll reports for public works projects, including WH-347 forms.


• Submit certified payroll through LCPtracker and other owner-designated reporting portals.


• Enter certified payroll information into Washington State L&I, California DIR, and Oregon BOLI systems as required.


• Apply prevailing wage rate determinations according to project, classification, and county.


• Calculate cash in lieu of fringes and applicable shift or zone differentials.


• Reconcile payroll to the general ledger and job costing in Acumatica.


• Research and resolve discrepancies in labor cost postings.


• Prepare and support multi-state payroll tax filings and deposits, including federal requirements.


• Maintain organized payroll documentation and assist with payroll tax and prevailing wage audits.


• Maintain employee records and payroll master data.


• Process new hires, terminations, wage changes, classification changes, garnishments, deductions, and benefit elections.


• Collect and track certified payroll and compliance documentation from lower-tier subcontractors.


• Support employee onboarding, I-9 verification, benefits enrollment, and employment verifications.


• Respond to employee questions regarding payroll and benefits.


• Maintain confidentiality of employee, payroll, and compensation information.


• Perform additional payroll, compliance, and HR duties as assigned by the HR and Payroll Manager.

Experience & Qualifications

• Minimum of 2 years of full-cycle payroll processing experience required.


• Experience with certified payroll and/or prevailing wage requirements strongly preferred.


• Construction industry experience strongly preferred.


• Knowledge of Davis-Bacon or state prevailing wage programs preferred.


• Experience working with weekly payroll and strict reporting deadlines.


• Experience with LCPtracker, California DIR eCPR, Oregon BOLI reporting, and/or Washington State L&I Intents, Affidavits, and Certified Payroll Reporting is highly desirable.


• Previous experience using an ERP or payroll system of record required.


• Acumatica experience is a plus but not required.


• Proficiency with Microsoft Excel.


• Strong attention to detail and ability to identify payroll discrepancies.


• Tech savvy and comfortable learning new systems and processes remotely through Microsoft Teams.


• Ability to manage a busy payroll schedule while meeting non-negotiable deadlines.


• Strong organizational and documentation skills.


• Ability to handle confidential employee and compensation information professionally.

Work Schedule

Monday: 7:30 AM-4:30 PM
Tuesday: 7:30 AM-4:30 PM
Wednesday: 7:30 AM-4:30 PM
Thursday: 7:30 AM-4:30 PM
Friday: 7:30 AM-4:30 PM

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