Construction Payroll Pro - Certified & Union Compliance

Keller Management Services, LLC; Frisco (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

Keller Management Services, LLC is seeking a detail-driven Payroll Assistant with hands-on construction payroll experience to support weekly processing across union and non-union craft workforces. This role is essential for prevailing wage compliance, certified payroll (WH-347), and OCIP/CCIP insurance program reporting on public and private projects.

You will collect timekeeping data, verify job cost coding and classifications, reconcile batches, and prepare weekly and monthly management

Qualifications

• 2+ years of payroll experience in construction (union and non-union), including prevailing wages, certified payroll, and OCIP/CCIP reporting.
• Proficiency with payroll/timekeeping systems and Excel; strong attention to detail and confidentiality.
• Accurate data entry, reconciliation, and documentation.
• Advanced Excel; ERP systems familiarity.
• Strong written and verbal communication and customer service.
• Organization, multitasking, and deadline management; ability to work independently in a fast-paced environment.
• CPP credential; accounting coursework/degree preferred.

Responsibilities

• Weekly payroll processing: collect, validate, and enter timekeeping data; ensure proper job cost coding, crafts classifications, shift differentials, and overtime.
• Reconcile payroll batches; support off-cycle adjustments as needed.
• Prepare weekly/monthly reporting for management.
• Union payroll: maintain current union wage rates, fringes, dues, and special conditions per CBAs; prepare monthly reports as necessary.
• Track agreement dates; coordinate updates with HR/Operations and maintain rate sheets for processors.
• Certified Payroll & Prevailing Wage: prepare WH-347 reports with accurate classifications, hours, rates, fringes, and signatures.
• Monitor agency feedback and correct submittals to avoid payment holds; retain audit-ready documentation.
• OCIP/CCIP Reporting: support enrollment and payroll exposure reporting with timely submissions.
• Compliance & Controls: verify prevailing wage determinations and union classifications; escalate discrepancies.
• Collaboration & Customer Service: partner with HR, Project Management, and Branch Accounting to resolve onboarding and timekeeping issues; assist accounting as needed.

Skills

Payroll processing

Union payroll

Prevailing wage reporting

OCIP/CCIP reporting

Data entry

Attention to detail

Confidentiality

Communication

Timekeeping systems

Education

CPP credential

Accounting coursework/degree (preferred)

Tools

Excel

Payroll software

ERP systems

Job description

Keller Management Services, LLC is seeking a detail-driven Payroll Assistant with hands-on construction payroll experience to support weekly processing across union and non-union craft workforces. This role is essential for prevailing wage compliance, certified payroll (WH-347), and OCIP/CCIP insurance program reporting on public and private projects.

You will collect timekeeping data, verify job cost coding and classifications, reconcile batches, and prepare weekly and monthly management