Payroll Assistant

Keller Management Services, LLC; Frisco (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

Keller Management Services, LLC is seeking a detail-driven Payroll Assistant with hands-on construction payroll experience to support weekly processing across union and non-union craft workforces. This role is essential for prevailing wage compliance, certified payroll (WH-347), and OCIP/CCIP insurance program reporting on public and private projects.

You will collect timekeeping data, verify job cost coding and classifications, reconcile batches, and prepare weekly and monthly management

Qualifications

• 2+ years of payroll experience in construction (union and non-union), including prevailing wages, certified payroll, and OCIP/CCIP reporting.
• Proficiency with payroll/timekeeping systems and Excel; strong attention to detail and confidentiality.
• Accurate data entry, reconciliation, and documentation.
• Advanced Excel; ERP systems familiarity.
• Strong written and verbal communication and customer service.
• Organization, multitasking, and deadline management; ability to work independently in a fast-paced environment.
• CPP credential; accounting coursework/degree preferred.

Responsibilities

• Weekly payroll processing: collect, validate, and enter timekeeping data; ensure proper job cost coding, crafts classifications, shift differentials, and overtime.
• Reconcile payroll batches; support off-cycle adjustments as needed.
• Prepare weekly/monthly reporting for management.
• Union payroll: maintain current union wage rates, fringes, dues, and special conditions per CBAs; prepare monthly reports as necessary.
• Track agreement dates; coordinate updates with HR/Operations and maintain rate sheets for processors.
• Certified Payroll & Prevailing Wage: prepare WH-347 reports with accurate classifications, hours, rates, fringes, and signatures.
• Monitor agency feedback and correct submittals to avoid payment holds; retain audit-ready documentation.
• OCIP/CCIP Reporting: support enrollment and payroll exposure reporting with timely submissions.
• Compliance & Controls: verify prevailing wage determinations and union classifications; escalate discrepancies.
• Collaboration & Customer Service: partner with HR, Project Management, and Branch Accounting to resolve onboarding and timekeeping issues; assist accounting as needed.

Skills

Payroll processing

Union payroll

Prevailing wage reporting

OCIP/CCIP reporting

Data entry

Attention to detail

Confidentiality

Communication

Timekeeping systems

Education

CPP credential

Accounting coursework/degree (preferred)

Tools

Excel

Payroll software

ERP systems

Job description

Company Logo

Overview

Keller is the world leader in geotechnical construction and deep foundations. With a North American presence of over 100 years, we operate as the market leader with over 50 offices throughout the US and Canada. By connecting global resources and local experience, Keller develops innovative, practical, and cost-effective solutions to geotechnical challenges. Our values of integrity, collaboration, and excellence enable us to lead the industry in providing the optimal solution for our clients.

Responsibilities

We're looking for a detail-driven Payroll Assistant with hands-on construction experience to support weekly payroll processing across union and non-union craft workforces. This role is critical to prevailing wage compliance, certified payroll reporting (WH-347), and OCIP/CCIP insurance program reporting on public and private projects.

Weekly Payroll Processing

• Collect, validate, and enter timekeeping data; ensure proper job cost coding, crafts/classifications, shift differentials, and overtime.
• Reconcile payroll batches; support off-cycle adjustments as needed.
• Prepare weekly/monthly reporting for management.

Union Payroll

• Maintain and apply current union wage rates, fringes, dues, and special conditions per collective bargaining agreements; prepare monthly union reports if necessary.
• Track agreement effective dates; coordinate updates with HR/Operations and maintain accessible rate sheets for payroll processors.

Certified Payroll & Prevailing Wage

• Prepare and submit WH-347 certified payroll reports (and agency-specific formats), including accurate classifications, hours, rates, fringes, and with required digital signatures.
• Monitor agency feedback and correct submittals promptly to avoid payment holds; retain audit-ready documentation.

OCIP/CCIP Reporting

• Support employee enrollment and payroll exposure reporting for Owner-/Contractor-Controlled Insurance Programs; ensure timely, accurate submissions and reconciliations.

Compliance & Controls

• Verify prevailing wage determinations and union classifications per project/contract; escalation discrepancies.
• Assist with garnishments, maintain organized employee payroll files and records.

Collaboration & Customer Service

• Partner with HR, Project Management, and Branch Accounting to resolve onboarding, rates, and timekeeping issues; provide responsive support to field teams.
• Assisting accounting & finance department on other projects as needed

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Qualifications

• 2+ years of payroll experience in construction (union and non-union), including prevailing wages, certified payroll, and OCIP/CCIP reporting.
• Proficiency with payroll/timekeeping systems and Excel; strong attention to detail and confidentiality.
• Accurate data entry, reconciliation, and documentation
• Advanced Excel, solid computer and ERP skills including the ability to adapt to new systems
• Strong written/verbal communication and customer service
• Organization, multitasking, and deadline management; ability to work independently in a fast-paced environment
• Willingness to support occasional overtime during peak cycles
• CPP (Certified Payroll Professional) credential; accounting coursework/degree (preffered).