Construction Payroll & Office Administrator

FIRST STAR SAFETY LLC; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO

Paid holidays

SIMPLE IRA with employer match

Professional growth opportunities

Year-round employment

Job summary

First Star Safety LLC in Cincinnati, OH is seeking an Office & Payroll Administrator to support payroll, union reporting, and certified payroll compliance in a busy construction environment. You will manage weekly payroll, maintain records, process garnishments, prepare monthly union and certified reports, and keep office operations running smoothly.

Ideal candidates have 3–5 years payroll administration in construction, strong Excel and Outlook skills, and a commitment to accuracy and

Qualifications

• 3-5 years of payroll administration experience in a construction environment.
• Demonstrated experience processing union payroll.
• Demonstrated experience preparing certified payroll reports.
• Experience managing fringe benefits, union deductions, and payroll taxes.
• Experience supporting audits and compliance documentation.
• Strong understanding of prevailing wage requirements.

Responsibilities

• Process weekly payroll accurately and on time.
• Investigate and resolve payroll discrepancies.
• Maintain employee payroll records.
• Process garnishments, deductions, fringe allocations, and tax withholdings.
• Ensure compliance with federal, state, and local payroll regulations.
• Process union payroll in accordance with collective bargaining agreements.
• Maintain union deduction and fringe benefit setup within ComputerEase.
• Prepare and submit monthly union reporting.
• Prepare and submit certified payroll reports.
• Support prevailing wage compliance and reporting requirements.
• Monitor Daily TimeCenter submissions and approvals.
• Audit labor coding for accuracy.
• Support payroll-related labor reporting and compliance documentation.
• Answer and direct incoming phone calls.
• Provide reception and visitor support.
• Manage mail, filing, and records retention.
• Order office supplies and maintain inventory.
• Manage vehicle registration records and tags.
• Assist with company certifications and renewal tracking.
• Support leadership with reporting, projects, and administrative needs.

Skills

Attention to detail

Organization

Time management

Confidentiality

Microsoft Office proficiency

Tools

Excel

Outlook

ComputerEase payroll

Job description

First Star Safety LLC in Cincinnati, OH is seeking an Office & Payroll Administrator to support payroll, union reporting, and certified payroll compliance in a busy construction environment. You will manage weekly payroll, maintain records, process garnishments, prepare monthly union and certified reports, and keep office operations running smoothly.

Ideal candidates have 3–5 years payroll administration in construction, strong Excel and Outlook skills, and a commitment to accuracy and