Construction Operations Admin & Project Support

JP Cullen; Alabama; On-site; USD 50,000 - 67,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental insurance

Profit sharing

PTO

Holiday pay

Employee assistance

Training

Job summary

JP Cullen is seeking an organized, proactive Administrative Assistant to support members of our construction operations team. This role ensures day-to-day administrative functions run smoothly while assisting project teams and internal stakeholders across the organization.

You will manage calendars, coordinate meetings, prepare reports, and handle travel logistics, with opportunities to contribute to process improvements and team communications.

Qualifications

• High school diploma or equivalent.
• Minimum of 5 years of administrative experience.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Manage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics
• Prepare presentations, reports, correspondence, and meeting materials
• Coordinate travel arrangements and itineraries as needed
• Organize department meetings, team events, quarterly reviews, and strategic planning sessions
• Manage filing systems, electronic records and document retention practices
• Assist with reception and phone coverage as needed
• Coordinate office supplies, equipment, and vendor needs
• Assist with timekeeping, invoicing support, data entry, and administrative reporting
• Help identify opportunities to improve workflows, efficiencies, and team communication
• All other duties as assigned

Skills

Microsoft Office

Time management

Communication skills

Confidentiality

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

JP Cullen is seeking an organized, proactive Administrative Assistant to support members of our construction operations team. This role ensures day-to-day administrative functions run smoothly while assisting project teams and internal stakeholders across the organization.

You will manage calendars, coordinate meetings, prepare reports, and handle travel logistics, with opportunities to contribute to process improvements and team communications.