Administrative Assistant

JP Cullen; Madison (WI); On-site; USD 52,000 - 68,000; Full time

Job summary

JP Cullen is seeking an organized Administrative Assistant to support our construction operations team in Madison, WI. You will manage calendars, prepare materials, coordinate travel, and support department leaders and stakeholders across the organization.

We value strong communication, meticulous attention to detail, and the ability to handle confidential information. This role offers diverse responsibilities, opportunities to improve workflows, and a focus on supporting project teams and

Qualifications

• High school diploma or equivalent.
• Minimum of 5 years of administrative/office management experience.
• Advanced proficiency with Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Manage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics.
• Prepare presentations, reports, correspondence, and meeting materials.
• Coordinate travel arrangements and itineraries as needed.
• Organize department meetings, team events, quarterly reviews, and strategic planning sessions.
• Manage filing systems, electronic records and document retention practices.
• Assist with reception and phone coverage as needed.
• Coordinate office supplies, equipment, and vendor needs.
• Assist with timekeeping, invoicing support, data entry, and administrative reporting.
• Help identify opportunities to improve workflows, efficiencies, and team communication.
• All other duties as assigned.

Skills

Calendar management

Meeting coordination

Document preparation

Communication

Time management

Attention to detail

Confidentiality

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Overview

We are seeking an organized, proactive, and customer-focused Administrative Assistant to support members of our construction operations team. This position plays a critical role in ensuring day-to-day administrative functions run smoothly while assisting project teams, department leaders, and internal stakeholders across the organization.

Responsibilities

• Manage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics
• Prepare presentations, reports, correspondence, and meeting materials
• Coordinate travel arrangements and itineraries as needed
• Organize department meetings, team events, quarterly reviews, and strategic planning sessions
• Manage filing systems, electronic records and document retention practices
• Assist with reception and phone coverage as needed
• Coordinate office supplies, equipment, and vendor needs
• Assist with timekeeping, invoicing support, data entry, and administrative reporting
• Help identify opportunities to improve workflows, efficiencies, and team communication
• All other duties as assigned

Qualifications

• High school diploma or equivalent
• Minimum of 5 years of administrative, office management, or related experience
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High attention to detail and commitment to accuracy
• Ability to maintain confidentiality and exercise sound judgment

Why JP Cullen?

We specialize in the “Tough Jobs” no one else can do – and that starts with hiring the right people. JP Cullen is a Wisconsin-based, 5th generation family-owned construction management firm, founded in 1892. With over 134 years of experience, we are nationally recognized for tackling complex, high-profile projects across healthcare, education, commercial, and industrial markets. Our success is powered by our people, and our mission drives everything we do.

Our Mission: To identify, hire, train, and retain the best people to serve our customers.

Compensation & Benefits

JP Cullen has a commitment to its community, employees, and employees’ families. We offer outstanding benefits — Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.

EEO

JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.