Construction Operations Administrative Specialist

JP-Cullen; Madison (WI); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan

PTO

Job summary

JP Cullen, a Wisconsin-based construction firm, is seeking an organized Administrative Assistant to support our operations team in Madison. You will manage calendars, prepare materials, coordinate travel, and assist with meetings and reporting to ensure smooth day-to-day operations.

The role requires at least 5 years of administrative experience, strong MS Office skills, excellent communication, and a dedication to accuracy and confidentiality.

Qualifications

• High school diploma or equivalent.
• Minimum of 5 years of administrative, office management, or related experience.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Manage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics.
• Prepare presentations, reports, correspondence, and meeting materials.
• Coordinate travel arrangements and itineraries as needed.
• Organize department meetings, team events, quarterly reviews, and strategic planning sessions.
• Manage filing systems, electronic records and document retention practices.
• Assist with reception and phone coverage as needed.
• Coordinate office supplies, equipment, and vendor needs.
• Assist with timekeeping, invoicing support, data entry, and administrative reporting.
• Help identify opportunities to improve workflows, efficiencies, and team communication.
• All other duties as assigned.

Skills

Advanced MS Office

Organizational skills

Written & Verbal Communication

Confidentiality

Time management

Multitasking

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

JP Cullen, a Wisconsin-based construction firm, is seeking an organized Administrative Assistant to support our operations team in Madison. You will manage calendars, prepare materials, coordinate travel, and assist with meetings and reporting to ensure smooth day-to-day operations.

The role requires at least 5 years of administrative experience, strong MS Office skills, excellent communication, and a dedication to accuracy and confidentiality.