Construction Office & Reception Specialist

Steel Encounters; Salt Lake City (UT); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Competitive pay

Health insurance

Annual bonus

Cell phone allowance

Paid vacation

Paid holidays

ESOP

401K

Job summary

Steel Encounters in Salt Lake City, UT is seeking a Receptionist & Construction Administrative Assistant to welcome visitors, answer calls, and manage front office operations. You will track incoming bid opportunities, maintain the CRM for bids, support project scheduling, and monitor the craft worker PTO calendar while coordinating with construction leadership and the Office Manager.

This is an in-person role at our Salt Lake City office, supporting a collaborative team in a growing ESOP

Qualifications

• High School Diploma or equivalent experience.
• Two years of office, clerical, or receptionist experience.
• Knowledgeable with Microsoft Office suite including Outlook, Word, and Excel in particular.
• Spanish Fluency.
• Able to learn proprietary software.
• The ability to search for products and services online, place orders, and track packages.
• Strong written and verbal communication skills.

Responsibilities

• Greeting Guests – Greeting visitors and clients in a friendly and professional manner.
• Directing Calls – Answering and directing phone calls to the appropriate individuals or departments.
• Front Office Management – Handling incoming and outgoing mail and packages and distributing to the appropriate individuals or departments. Ensure the front office area, front conference room, and lobby are kept clean, organized, and professional looking.
• Manage outgoing and incoming mail and packages.
• Track and review incoming bid opportunities.
• Ensure that our CRM tracking our bids are up to prevent missed bids and ensure accurate metrics.
• Support the creation of initial project schedules.
• Maintain the craft worker PTO calendar.
• Reconcile the equipment and labor schedule.
• Collaborate on the creation of unit tracker/construction completion tools.

Skills

Spanish Fluency

Strong communication

Education

High School Diploma or equivalent experience

Tools

Microsoft Office Suite

Job description

Steel Encounters in Salt Lake City, UT is seeking a Receptionist & Construction Administrative Assistant to welcome visitors, answer calls, and manage front office operations. You will track incoming bid opportunities, maintain the CRM for bids, support project scheduling, and monitor the craft worker PTO calendar while coordinating with construction leadership and the Office Manager.

This is an in-person role at our Salt Lake City office, supporting a collaborative team in a growing ESOP