Receptionist & Construction Administrative Assistant

Steel Encounters; Salt Lake City (UT); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Competitive pay

Health insurance

Annual bonus

Cell phone allowance

Paid vacation

Paid holidays

ESOP

401K

Job summary

Steel Encounters in Salt Lake City, UT is seeking a Receptionist & Construction Administrative Assistant to welcome visitors, answer calls, and manage front office operations. You will track incoming bid opportunities, maintain the CRM for bids, support project scheduling, and monitor the craft worker PTO calendar while coordinating with construction leadership and the Office Manager.

This is an in-person role at our Salt Lake City office, supporting a collaborative team in a growing ESOP

Qualifications

• High School Diploma or equivalent experience.
• Two years of office, clerical, or receptionist experience.
• Knowledgeable with Microsoft Office suite including Outlook, Word, and Excel in particular.
• Spanish Fluency.
• Able to learn proprietary software.
• The ability to search for products and services online, place orders, and track packages.
• Strong written and verbal communication skills.

Responsibilities

• Greeting Guests – Greeting visitors and clients in a friendly and professional manner.
• Directing Calls – Answering and directing phone calls to the appropriate individuals or departments.
• Front Office Management – Handling incoming and outgoing mail and packages and distributing to the appropriate individuals or departments. Ensure the front office area, front conference room, and lobby are kept clean, organized, and professional looking.
• Manage outgoing and incoming mail and packages.
• Track and review incoming bid opportunities.
• Ensure that our CRM tracking our bids are up to prevent missed bids and ensure accurate metrics.
• Support the creation of initial project schedules.
• Maintain the craft worker PTO calendar.
• Reconcile the equipment and labor schedule.
• Collaborate on the creation of unit tracker/construction completion tools.

Skills

Spanish Fluency

Strong communication

Education

High School Diploma or equivalent experience

Tools

Microsoft Office Suite

Job description

WHO WE ARE | WHAT WE DO

Are you looking for a company who values their employees and wants to help them grow? Are you someone who enjoys being part of a team that is proud of the work they do and whose goal is to provide our customers with outstanding construction experience? Steel Encounters is the premier specialty building envelope subcontractor and steel joist and deck supplier. Steel Encounters is an ESOP company (employee-owned company), employees receive company stock annually that goes directly towards retirement. Each employee-owner takes pride in their work and is an important contributor to our overall success. We are a multi-cultural, multi-generational employee-owned company, employing individuals from different areas of the U.S. and around the world. Steel Encounters benefits from the richness of our diversity and recognizes the power of our employees working together. As a unified group, we accomplish the company’s challenges and create a stimulating work environment that makes our company welcoming, accepting, and successful. At Steel Encounters, our team is our greatest asset.

We are looking for a qualified Receptionist & Construction Administrative Assistant who supports construction leadership & Office Manager by welcoming and orienting those who visit our office or call our main line, monitor and track incoming bid opportunities,track PTO requests for craft workers, update our labor and equipment schedule, and support one-off construction administration projects. This position is in-person located in ourSalt Lake City, Utahoffice.

BENEFITS & PERKS

• Competitive rates, negotiable based on experience ($18-20 hourly)
• Health / Dental / Vision (Company pays 75% of Health premium)
• Annual Bonus
• Cell Phone Allowance ($40monthly)
• Paid vacation time (10 days) and Paid Holidays (8)
• Employee Stock Ownership Plan and 401K

DUTIES & RESPONSIBILITIES

Receptionist Responsibilities

• Greeting Guests – Greeting visitors and clients in a friendly and professional manner.
• Directing Calls – Answering and directing phone calls to the appropriate individuals or departments.
• Front Office Management – Handling incoming and outgoing mail and packages and distributing to the appropriate individuals or departments. Ensure the front office area, front conference room, and lobby are kept clean, organized, and professional looking.
• Manage outgoing and incoming mail and packages

Construction Administration Support

• Track and review incoming bid opportunities
• Ensure that our CRM tracking our bids are up to prevent missed bids and ensure accurate metrics
• Support the creation of initial project schedules
• Maintain the craft worker PTO calendar
• Reconcile the equipment and labor schedule
• Collaborate on the creation of unit tracker/construction completiontools

QUALIFICATIONS & COMPETENCIES

• High School Diploma or equivalent experience
• Two years of office, clerical, or receptionist experience
• Knowledgeable with Microsoft Office suite including Outlook, Word, and Excel in particular
• Spanish Fluency
• Able to learn proprietary software
• The ability to search for products and services online, place orders, and track packages
• Strong written and verbal communication skills