Construction Office Manager - Project & Billing Lead

Valcourt Group; Atlanta (GA); On-site; USD 60,000 - 85,000; Full time

Job summary

Valcourt Group is seeking an Office Manager – Commercial Construction to support the daily administrative, operational, financial, and documentation needs of a commercial construction office. This role helps keep the office organized, supports project teams, maintains records, and assists with job cost and billing documentation.

The ideal candidate has experience in commercial construction, is highly organized, detail-oriented, and comfortable in a fast-paced environment.

Qualifications

• 5+ years of office management or construction administration experience.
• Experience supporting project managers, operations, accounting, and field personnel.
• Strong knowledge of contracts, submittals, RFIs, change orders, and closeout documents.
• Ability to read construction drawings and schedules.
• Excellent Excel skills for cost tracking and reporting.

Responsibilities

• Manage daily office operations and provide administrative support to leadership, operations, project management, and field teams.
• Serve as a central point of communication for internal teams, clients, general contractors, vendors, subcontractors, and visitors.
• Answer phones, manage emails, route requests, schedule meetings, and support office communication.
• Maintain organized office records, project files, contracts, correspondence, reports, and administrative documents.
• Assist with onboarding paperwork, employee records, office supplies, vendor coordination, and general office needs.
• Support leadership with reports, presentations, meeting prep, document tracking, and follow-up items.
• Ensure the office operates efficiently, professionally, and in alignment with company standards.
• Support Project Managers and operations teams with project startup, documentation, schedule tracking, manpower coordination, material planning, and closeout.

Skills

Office management

Construction administration

Submittal management

RFI processing

Change order tracking

Excel reporting

Vendor coordination

Document control

Communication

Multi-project handling

Tools

Excel

Outlook

Word

Job description

Valcourt Group is seeking an Office Manager – Commercial Construction to support the daily administrative, operational, financial, and documentation needs of a commercial construction office. This role helps keep the office organized, supports project teams, maintains records, and assists with job cost and billing documentation.

The ideal candidate has experience in commercial construction, is highly organized, detail-oriented, and comfortable in a fast-paced environment.