Construction Office Manager & Project Coordinator

Bigfoot Builders; Boone (NC); On-site; USD 30,000 - 36,000; Full time

Job summary

Bigfoot Builders is seeking an organized Office Manager to support day-to-day operations, invoicing, billing, orders, and communications. You will help manage permits, track labor hours, and maintain project timelines across active jobs.

The role requires strong communication, multitasking, and construction-administrative knowledge, with experience in BuilderTrend, CoConstruct, and QuickBooks Online preferred. Equal opportunity employer; on-site work in Boone, NC.

Qualifications

• Previous office management experience or similar role is required.
• Construction administrative support experience preferred.
• Strong proficiency in Microsoft Office Suite and Google Drive.
• Experience with QuickBooks Online preferred.
• Experience with BuilderTrend or CoConstruct is a strong plus.
• Excellent communication and organizational skills.
• Attention to detail with the ability to multitask.
• Basic knowledge of construction processes and terminology preferred.
• Ability to work well in a team within a dynamic environment.
• Alignment with our mission and core values.

Responsibilities

• Manage email communications with clients, vendors, and team members.
• Organize and maintain company records, files, and documents.
• Answer phones, schedule meetings, and manage office supplies.
• Serve as the primary BuilderTrend admin for invoicing, billing, subcontractor docs.
• Manage Google Workspace accounts, permissions, and shared drives.
• Process invoices and track payments; coordinate with accounting CPA.
• Track labor hours and prepare weekly project logs.
• Coordinate material orders and supplier deliveries; track budgets.
• Support project managers with estimates and quotes; track change orders.
• Prepare proposals, presentations, and marketing materials.
• Assist with payroll paperwork, I-9s, benefits enrollment; open enrollment.
• Maintain OSHA logs and safety documentation; assist with claims.

Skills

Office management

Construction admin support

MS Office

Google Drive

QuickBooks Online

BuilderTrend

CoConstruct

Communication skills

Detail-oriented

Multitasking

Education

High school diploma

Associate's degree in business or accounting

Tools

BuilderTrend

CoConstruct

QuickBooks Online

Google Workspace

Job description

Bigfoot Builders is seeking an organized Office Manager to support day-to-day operations, invoicing, billing, orders, and communications. You will help manage permits, track labor hours, and maintain project timelines across active jobs.

The role requires strong communication, multitasking, and construction-administrative knowledge, with experience in BuilderTrend, CoConstruct, and QuickBooks Online preferred. Equal opportunity employer; on-site work in Boone, NC.