Construction Office & Finance Lead

gpac; Maplewood (MN); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive pay

Growth opportunity

Team environment

Exposure to luxury projects

Job summary

GPAC is seeking an experienced Office Manager to oversee daily operations for a growing custom home builder. You will handle bookkeeping (A/P, A/R, invoicing, reconciliations), assist with job costing and budgeting, and coordinate payroll with external partners.

Responsibilities include transitioning from QuickBooks to Viewpoint Vista, managing vendor communications, and maintaining project files and administrative reporting.

Qualifications

• 3+ years in office management or bookkeeping.
• Experience in construction preferred.
• Proficient in QuickBooks; Viewpoint Vista experience a plus.
• Strong understanding of basic accounting and job costing.
• Highly organized with attention to detail and multitasking.
• Excellent communication and problem-solving skills.
• Self-starter who can work independently in a fast-paced environment.

Responsibilities

• Manage day-to-day office operations for a growing custom home building company.
• Oversee bookkeeping functions including A/P, A/R, invoicing, and reconciliations.
• Maintain job costing data and assist with budget tracking across projects.
• Support payroll processing and coordination with external accounting partners.
• Assist with transition from QuickBooks to Viewpoint Vista, including data organization and system adoption.
• Coordinate vendor communication, subcontractor documentation, and insurance compliance.
• Maintain organized project files, contracts, and internal documentation.
• Support project managers and leadership with administrative tasks and reporting.
• Handle general HR/admin duties such as onboarding paperwork and office coordination.

Skills

Office management

Bookkeeping

Construction accounting

QuickBooks

Viewpoint Vista

Job costing

Attention to detail

Multitasking

Communication

Independent work

Tools

Viewpoint Vista

QuickBooks

Job description

GPAC is seeking an experienced Office Manager to oversee daily operations for a growing custom home builder. You will handle bookkeeping (A/P, A/R, invoicing, reconciliations), assist with job costing and budgeting, and coordinate payroll with external partners.

Responsibilities include transitioning from QuickBooks to Viewpoint Vista, managing vendor communications, and maintaining project files and administrative reporting.