Construction Office Lead – Admin & Operations, Growth Path

D&J Roofing; California (MO); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Paid holidays

Paid vacation

Stable, year-round employment

Advancement opportunities

Job summary

D&J Roofing, Inc is seeking an organized Office Manager to oversee daily administrative operations in Costa Mesa, CA. This role supports field and office teams, manages job folders, invoicing, payroll support, permits, and project documentation.

The ideal candidate has roofing or construction office experience, strong communication, and proficiency with QuickBooks and Microsoft Office, with at least 3 years of experience and high attention to detail.

Qualifications

• Previous roofing or construction office experience strongly preferred.
• Minimum 3 years of office management or administrative experience.
• Experience with QuickBooks.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication.
• Ability to work independently, prioritize work, and solve problems.
• High level of accuracy, professionalism, and attention to detail.

Responsibilities

• Prepare and send customer invoices.
• Create and maintain job folders and job sheets.
• Track employee timecards and assist with payroll.
• Process and track city permits and inspections.
• Prepare and manage change orders.
• Process accounts payable and pay company bills.
• Maintain project documentation and contracts.
• Coordinate with project managers, crews, suppliers, and customers.
• Answer incoming phone calls and emails professionally.
• Keep office files organized and up to date.
• Assist ownership with administrative and operational tasks.

Skills

Organizational skills

Multitasking

Written and verbal communication

Problem solving

Independent work

Tools

QuickBooks

Microsoft Office Suite

Job description

D&J Roofing, Inc is seeking an organized Office Manager to oversee daily administrative operations in Costa Mesa, CA. This role supports field and office teams, manages job folders, invoicing, payroll support, permits, and project documentation.

The ideal candidate has roofing or construction office experience, strong communication, and proficiency with QuickBooks and Microsoft Office, with at least 3 years of experience and high attention to detail.