Construction Office & Projects Operations Manager

NATIONS ROOF LLC; Las Vegas (NV); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Job summary

NATIONS ROOF LLC is seeking an Office Manager to support day-to-day operations at our construction office in a full-time, in-office role. You will coordinate HR, payroll, permits, and financial processes while ensuring the office runs smoothly and efficiently.

The ideal candidate brings 3–5 years of construction office experience, strong organizational skills, and proficiency with Microsoft Office and related software.

Qualifications

• 3–5 years of experience in construction office administration or project coordination.
• Proficiency in Microsoft Office Suite and accounting/project management software (e.g., Viewpoint, Sage, Foundation).
• Excellent organizational, multitasking, and communication skills.
• High attention to detail and accuracy in documentation and reporting.
• Ability to manage multiple priorities and work effectively with cross-functional teams.
• Self-motivated and capable of working independently in a fast-paced environment.
• Competitive salary commensurate with experience.
• Health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and holidays.
• Opportunities for professional growth and advancement.

Responsibilities

• Schedule meetings, appointments, and coordinate daily office operations.
• Partner with HR to update and maintain office policies and employee records.
• Manage and update personnel files in compliance with company and state requirements.
• Handle employee healthcare and 401(k) enrollment notifications.
• Track and manage employee attendance, sick leave, and vacation time.
• Process payroll accurately and on schedule.
• Serve as the primary point of contact for all office management and employee-related issues.
• Participate in candidate screening, interviewing, and onboarding for multiple departments.
• Schedule and facilitate new hire orientations.
• Assist with project setup, job maintenance, budgets, and change orders.
• Communicate with project contacts regarding schedules, documentation, and permit requirements.
• Obtain and manage all stages of permits and contractor licenses in various municipalities.
• Support managers with contract proposals, purchase orders, and project documentation.
• Work closely with project managers, design teams, and consultants to expedite the development process.
• Maintain relationships with contractors, consultants, and suppliers.
• Update and manage project tracking tools and documentation systems.
• Process invoices, accounts payable, accounts receivable, and collections.
• Generate and submit customer invoices; prepare monthly billing applications.
• Reconcile vendor statements and ensure accurate documentation.
• Create and enter purchase orders and record customer payments.
• Assist with financial reporting and document control.
• Import job setup data into accounting software and maintain vendor/customer records.
• Support the organization and digitization of project files.
• Maintain centralized project records and company databases.
• Prepare and submit commercial permit applications to local and state agencies.
• Research jurisdiction-specific permitting requirements to ensure accuracy and compliance.
• Support permitting processes from application through final approval.
• Handle phone and email communications in a professional manner.
• Perform data entry and other clerical tasks as needed.
• Cross-train and provide backup support for other administrative roles.
• Carry out additional duties as assigned by management.

Skills

Office administration

Multitasking

Communication

Tools

Microsoft Office Suite

Viewpoint

Sage

Foundation

Job description

NATIONS ROOF LLC is seeking an Office Manager to support day-to-day operations at our construction office in a full-time, in-office role. You will coordinate HR, payroll, permits, and financial processes while ensuring the office runs smoothly and efficiently.

The ideal candidate brings 3–5 years of construction office experience, strong organizational skills, and proficiency with Microsoft Office and related software.