Office Manager

D&J Roofing; California (MO); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Paid holidays

Paid vacation

Stable, year-round employment

Advancement opportunities

Job summary

D&J Roofing, Inc is seeking an organized Office Manager to oversee daily administrative operations in Costa Mesa, CA. This role supports field and office teams, manages job folders, invoicing, payroll support, permits, and project documentation.

The ideal candidate has roofing or construction office experience, strong communication, and proficiency with QuickBooks and Microsoft Office, with at least 3 years of experience and high attention to detail.

Qualifications

• Previous roofing or construction office experience strongly preferred.
• Minimum 3 years of office management or administrative experience.
• Experience with QuickBooks.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication.
• Ability to work independently, prioritize work, and solve problems.
• High level of accuracy, professionalism, and attention to detail.

Responsibilities

• Prepare and send customer invoices.
• Create and maintain job folders and job sheets.
• Track employee timecards and assist with payroll.
• Process and track city permits and inspections.
• Prepare and manage change orders.
• Process accounts payable and pay company bills.
• Maintain project documentation and contracts.
• Coordinate with project managers, crews, suppliers, and customers.
• Answer incoming phone calls and emails professionally.
• Keep office files organized and up to date.
• Assist ownership with administrative and operational tasks.

Skills

Organizational skills

Multitasking

Written and verbal communication

Problem solving

Independent work

Tools

QuickBooks

Microsoft Office Suite

Job description

Job Description

Office Manager – Roofing & Construction

D&J Roofing, Inc | Costa Mesa, CA

Pay: $35.00–$45.00 per hour (DOE)Schedule:

Monday–Friday, 7:00 AM–3:00 PMJob Type: Full-Time

D&J Roofing is a well-established roofing contractor serving Orange County. We are looking for a dependable, detail-oriented Office Manager who can take ownership of the daily administrative operations of our office. The ideal candidate has experience in the construction industry, is highly organized, communicates professionally, and can manage multiple projects while supporting our field and office teams.

Applicants with prior construction office experience will be given priority.

Responsibilities

• Prepare and send customer invoices
• Create and maintain job folders and job sheets
• Track employee timecards and assist with payroll
• Process and track city permits and inspections
• Prepare and manage change orders
• Process accounts payable and pay company bills
• Maintain project documentation and contracts
• Coordinate with project managers, crews, suppliers, and customers
• Answer incoming phone calls and emails professionally
• Keep office files organized and up to date
• Assist ownership with administrative and operational tasks

Required Qualifications

• Previous roofing or construction office experience is strongly preferred and will receive hiring priority
• Minimum 3 years of office management or administrative experience
• Experience with QuickBooks
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent organizational and multitasking skills
• Strong written and verbal communication
• Ability to work independently, prioritize work, and solve problems
• High level of accuracy, professionalism, and attention to detail

Compensation & Benefits

• $35–$45 per hour, depending on experience
• Paid holidays
• Paid vacation
• Stable, year-round employment
• Opportunity for advancement with a growing company

Why Join D&J Roofing?

We’re a family-owned company that values integrity, quality workmanship, and teamwork. We are looking for someone who wants a long-term career—not just another job. If you enjoy taking ownership of your work and helping keep a successful construction company running smoothly, we’d love to meet you.