Construction Office Coordinator — On-Site & Detail Pro

Fence Masters Inc.; Chicago Heights (IL); Vor Ort; USD 32.000 - 37.000; Vollzeit

Zusammenfassung

Fence Masters is seeking an Office Administrator to join our Chicago Heights office. You’ll be the central hub, handling calls, paperwork, and coordination with sales, project managers, and accounting.

This on-site role supports daily operations and requires attention to detail and customer-friendly communication. Ideal candidates have 2+ years in office admin roles, are highly organized, proficient in MS Office or Google Workspace, and comfortable with basic IT and QuickBooks/CRM tasks.

Qualifikationen

• 2+ years in an office admin, coordinator, or reception role.
• Highly organized and detail-oriented, with strong follow-through
• Clear, friendly phone manner and good written communication
• Comfortable with Microsoft Office or Google Workspace and quick to learn new software
• Able to juggle competing priorities without dropping balls
• Basic tech comfort and willingness to troubleshoot
• Familiarity with QuickBooks, a CRM, or construction paperwork (permits, COIs, lien waivers) is a plus

Aufgaben

• Front line: Answer and route incoming calls, take messages, and greet visitors.
• Contract paperwork: Track documents from start to finish, including signed contracts, change orders, permits, certificates of insurance, lien waivers, submittals, and closeout packages.
• Coordination: Work with sales, project managers, and accounting to keep job files complete and up to date in our systems.
• Office operations: Order supplies, handle mail, manage vendor and customer records, and keep the office running smoothly.
• Admin support: Data entry, scheduling help, document prep, and ad hoc tasks.
• Basic IT: Be the first stop for simple tech problems and know when to call outside support.

Kenntnisse

Office administration

Communication

Organization

Tech savvy

Customer service

Multitasking

Ausbildung

None stated

Tools

QuickBooks

CRM

Microsoft Office/Google Workspace

Jobbeschreibung

Fence Masters is seeking an Office Administrator to join our Chicago Heights office. You’ll be the central hub, handling calls, paperwork, and coordination with sales, project managers, and accounting.

This on-site role supports daily operations and requires attention to detail and customer-friendly communication. Ideal candidates have 2+ years in office admin roles, are highly organized, proficient in MS Office or Google Workspace, and comfortable with basic IT and QuickBooks/CRM tasks.