Construction Office Manager: Projects & Field Coordination

LHH US; Illinois; On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Voluntary benefits

EAP program

Commuter benefits

401K plan

Job summary

LHH is seeking an organized Office Manager in Illinois to oversee daily administrative operations and support project teams. You will coordinate with field staff, manage vendors, and maintain project documentation to ensure smooth office function.

Responsibilities include assisting project managers, handling invoices and contracts, and maintaining schedules. A background in construction and strong MS Office skills are preferred for this role.

Qualifications

• 3+ years in office management or project coordination.
• Experience coordinating with field teams and vendors.
• Proficiency in MS Office (Excel, Word, Outlook).
• Strong communication and organizational skills.
• Construction industry experience preferred.
• Ability to manage multiple priorities in fast-paced environment.

Responsibilities

• Manage daily office operations and administrative functions.
• Support project managers with documentation, contracts, permits, and project files.
• Coordinate communication among office, field teams, subcontractors, and clients.
• Maintain construction schedules, reports, and job tracking documentation.
• Process invoices, purchase orders, lien waivers, and vendor payments.
• Manage office supplies, equipment, and vendor relationships.
• Answer phones, respond to emails, and greet visitors.
• Maintain employee records, onboarding paperwork, and compliance documentation.
• Prepare reports, spreadsheets, and presentations as needed.
• Support leadership with calendar management, meetings, and special projects.
• Ensure organized recordkeeping and adherence to company procedures.

Skills

Office management

Administrative coordination

Microsoft Office

Communication skills

Education

Construction industry exposure

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

LHH is seeking an organized Office Manager in Illinois to oversee daily administrative operations and support project teams. You will coordinate with field staff, manage vendors, and maintain project documentation to ensure smooth office function.

Responsibilities include assisting project managers, handling invoices and contracts, and maintaining schedules. A background in construction and strong MS Office skills are preferred for this role.