Construction Office Manager - Admin, Scheduling & Finance

Fence Builders Inc; Greenville (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

Fence Builders Inc. in Greenville, SC is seeking an organized Office Manager to oversee administrative and back-office operations, manage the CRM from lead through installation to invoicing, and coordinate with corporate finance, payroll, and procurement teams.

The role serves as the primary link between the Greenville team and support functions. You will handle job files, invoicing, timekeeping, and month-end close support, while assisting production scheduling and customer communications, and

Qualifications

• 3+ years of office management or administrative experience in commercial or residential services; contractor/construction background preferred.
• Invoicing, accounts receivable/payable, and job costing knowledge; AIA pay applications, lien waivers, and retainage experience a plus.
• Proficient in QuickBooks or comparable system, Excel and Office; CRM experience preferred (Zoho CRM).
• Strong organization and accuracy with multiple priorities in a fast-paced setting.
• Professional, customer-focused written and verbal communication.
• High school diploma required; associate/bachelor's in business or accounting preferred; bilingual English/Spanish a plus.

Responsibilities

• Monitor all commercial and residential leads and jobs in the CRM and move through stages, flagging stalled jobs.
• Build and maintain complete job files in the CRM: contracts, deposits, permits, locates, approvals, materials, and change orders.
• Assist production with scheduling and keep customers informed of timing and changes.
• Support local marketing, including requesting and tracking Google reviews after installations.
• Serve as backup to Customer Service Representative for phones, email, and walk-in inquiries.

Skills

Office management

Administrative skills

Bilingual EN/ES (a plus)

Communication

Attention to detail

Education

High school diploma

Associate or Bachelor's degree in business or accounting

Tools

QuickBooks

Microsoft Excel

CRM systems / Zoho CRM

Job description

Fence Builders Inc. in Greenville, SC is seeking an organized Office Manager to oversee administrative and back-office operations, manage the CRM from lead through installation to invoicing, and coordinate with corporate finance, payroll, and procurement teams.

The role serves as the primary link between the Greenville team and support functions. You will handle job files, invoicing, timekeeping, and month-end close support, while assisting production scheduling and customer communications, and