Construction Office Administrator & Project Support

E.C. Pace Company; Roanoke (VA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health insurance

Vision insurance

Life insurance

Flexible Spending Account

Employer paid STD

Job summary

E.C. Pace Company in Roanoke, VA is seeking a Construction Office Administrator to support accounting, HR and project-related functions in a full-time onsite role.

The ideal candidate will manage invoices, vendor communications, payroll-related tasks and project documentation while collaborating with project managers and field staff. Responsibilities include accounts payable, bank reconciliations, equipment tracking, onboarding, benefit administration and coordinating travel.

Qualifications

• Bachelor’s degree or equivalent required; construction experience preferred.
• Strong communication, bilingual preferred.
• Advanced proficiency in Microsoft Office.
• Proven ability to handle sensitive information.
• Ability to work independently and with a team.

Responsibilities

• Serve as first point of contact for the office; greet visitors and manage calls.
• Match invoices with tickets, POs and documentation for accuracy.
• Process accounts payable and coordinate weekly check runs.
• Review vendor statements and reconcile discrepancies.
• Assist with bank reconciliations and journal entries.
• Maintain fixed asset records and property tax filings.
• Organize project records, updates and timesheets with PMs and field staff.
• Coordinate travel arrangements and per diem for employees.
• Support onboarding, recruiting and benefits administration.

Skills

Communication skills

Independent worker

Team collaboration

Discretion with information

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

E.C. Pace Company in Roanoke, VA is seeking a Construction Office Administrator to support accounting, HR and project-related functions in a full-time onsite role.

The ideal candidate will manage invoices, vendor communications, payroll-related tasks and project documentation while collaborating with project managers and field staff. Responsibilities include accounts payable, bank reconciliations, equipment tracking, onboarding, benefit administration and coordinating travel.